Patent and Trade Mark Formalities Specialist

3 weeks ago

London, Greater London, United Kingdom Dehns Full time

Job Summary: We are seeking a highly motivated and organized Records Administrator/Paralegal to join our team at Dehns. The successful candidate will be responsible for processing all aspects of patent and trade mark formalities, including maintaining electronic case records, contacting clients, and working with foreign attorneys.

Main Responsibilities:

  • Handling various procedures relating to patent, design, and trade mark applications, including filings, completion reminders, processing official communications, publications, fee payments, grants, and certified copies.
  • Managing incoming correspondence from foreign associates and clients, including hard-copy mail and electronic correspondence, and logging deadlines and actions onto the firm's IP management system - Inprotech.
  • Reviewing and identifying due dates from incoming correspondence and diarising them in Inprotech.
  • Reviewing outgoing correspondence and updating the firm's IP management system accordingly.
  • Entering details of new cases onto the IP management system, ensuring accuracy at all times.
  • Creating new Inprotech Case records, capturing case details from client instructions, diarising deadlines, and making use of online databases such as EPOLine to check case data against information supplied by the client.
  • Generating and sending standard correspondence associated with the responsibilities of this role.
  • Updating Inprotech with filing details, including checking against the filing receipt and arranging for correction if necessary.
  • Checking information/communications received to ensure accuracy, updating Inprotech with due dates, events, and changes in the status of cases.
  • Monitoring the daily critical due date list to ensure Fee Earners are aware of all due dates requiring action on the day.
  • Performing ad-hoc duties to complete the role to a high standard.

Person Specification:

  • Highly motivated, organized, and efficient individual.
  • Confident and assured attitude.
  • Excellent attention to detail and accuracy.
  • Ability to work under pressure while maintaining accuracy.
  • Good organizational skills, ability to multi-task, and prioritize to meet strict legal deadlines.
  • Ability to work independently to a high standard with a strong work ethic.
  • Effective communication skills at all levels, both in writing and verbally.
  • Team-focussed, personable, and approachable individual.

Desirable Skills/Knowledge/Experience:

  • Knowledge of Inprotech (records system application).
  • 3+ years working within a Records or IP department.
  • Strong knowledge of EP and UK patent and trade mark processes.
  • Proficiency in German language desirable.

Qualifications (Desirable but not Essential):

  • CIPA Patent Paralegal Course.
  • CITMA Trade Mark Administrators Course.

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