Lease Abstractor

Varnom Ross is seeking a skilled Lease Abstractor to join our Shopping Centre Property Management team, supporting a Turnover Manager with the end-to-end process for turnover lease abstraction, data input, calculations and billing.

This full-time role requires working across multiple shopping centres in the UK, ideally near major cities excluding London. You will be mostly home-based with site visits by company car.

Key Responsibilities:

• Supporting a Turnover Manager with the turnover end-to-end process.
• Tracking tenant turnover data and rent for the managed portfolio via excel;
• Liaising with tenant contacts to obtain turnover data and month and/or year-end certification to agreed timelines;
• Scrutinising turnover data to ensure accuracy and make contact with tenants where any anomalies arise
• Ensuring tracker and tenant portal is always kept up to date including adding new tenants, updating contact details and archiving tenants at lease expiry
• Collate summary reports to be provided to clients to agreed timelines
• Liaising with property managers in regard to lease information to drive turnover calculations and obtain sign off for charges;
• Preparing of calculations for top up charges to tenants;
• Liaising with accounts and creating charges on accounting systems;
• Keeping in regular contact with property managers, credit control and site team where levels of turnover may be a cause of concern
• Point of contact for client group dealing with queries and providing support.

Person Specifications:

• Experience in a professional financial services environment;
• Basic technical understanding of a trial balance and impact of turnover on income;
• Book-keeping experience;
• Understanding the basic principles of lease documentation and associated turnover clauses would be advantageous.

Estimated Salary: £38,000 - £48,000 per annum depending on experience.