Administrative Assistant
2 weeks ago
The Valuation Business Line is a key strength in our Edinburgh office, and we are seeking a skilled Team Administrator to provide senior support to our Valuation team. As a Team Administrator, you will play a crucial role in undertaking commercial valuation engagements for a range of banking and corporate owner clients.
Responsibilities:- Setting up valuation files for various property types, including undertaking Land Registry and Planning searches (training provided)
- Generating Ordnance survey extracts to identify property boundaries (training provided)
- Typing, preparation, and formatting of valuation reports
- Occasional audio typing from dictation
- Copying, collating, and binding reports and appendices
- Typing general correspondence
- Maintaining files and job records
- Raising invoices and managing invoice records
- Managing a central email inbox for fee proposals at a UK level
- Arranging some travel
- Preparing expenses claim forms for the team
- Identifying and arranging IT requirements for new starters and Graduates in the team
- Booking meeting rooms and arranging catering for meetings/client entertaining
- Covering for administrative support in other teams when required
- Managing workloads in conjunction with the other team secretary to ensure that all work is processed efficiently and on time
- Educated to A level standard or equivalent
- Previous experience in Property, particularly within Valuation, is preferable
- Must possess a composed manner to work under pressure
- Manage and prioritise workloads to meet deadlines
- Awareness of Document Management Systems, CRM Databases, and Microsoft Package, with a willingness to learn operational skills for these systems
- Accuracy and attention to detail are key
- Able to work in a team environment
- Flexibility to work remotely one or two days per week once fully established
- Health & Leisure: Private medical cover, 25 days annual leave + public holidays, health screening, gym discounts, wellbeing support, volunteering opportunities, cycle to work scheme, eye care voucher, travel & retail discounts, travel insurance, concierge service, kids pass, open fairways golf card, great company culture and social events
- Financial: Pension, life assurance at 8 x basic salary, group income protection (long term disability insurance), interest free season ticket loan, bonus scheme, share incentive plan, financial and mortgage advice
BNP Paribas Real Estate is committed to providing a work environment that fosters diversity, inclusion, and equal employment opportunity without regard to race, colour, gender, age, creed, sex, religion, national origin, disability (physical or mental), marital status, ancestry, sexual orientation, gender identity and gender expression, or any other legally protected status.
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