Administrative Support Officer

3 days ago


Carrickfergus, United Kingdom Education Authority Full time

Job Purpose

To provide high-quality administrative support to the Principal, school staff, and Board of Governors, ensuring the smooth operation of the school office.

Main Duties and Responsibilities

General Administrative Processes and Records

  • Manage and maintain accurate and up-to-date records, including pupil and staff information, budgets, and other relevant data.
  • Process and submit all required returns and records in a timely and efficient manner.
  • Coordinate the ordering, purchasing, receiving, checking, storage, and distribution of resources.

Finance

  • Receive, receipt, and account for all cash transactions.
  • Bank monies and maintain accurate banking records.
  • Provide financial assistance and support to relevant personnel.

Reception, Secretarial, and Secretariat

  • Operate the telephone switchboard, receive visitors, and provide hospitality as required.
  • Provide word processing, typing, filing, duplication, and photocopying services in support of administrative processes.
  • Sort, screen, and distribute all mail and ensure the secure storage of valuable items and confidential documentation.
  • Maintain diaries, arrange appointments, and provide a secretarial service for all staff within the school.
  • Service meetings and draft minutes as required.

Other Duties

  • Assist work placement students with practical tasks and assignments within the school office.
  • Perform other duties as assigned within the level of the post.


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