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Executive Assistant and Office Manager
2 months ago
About the Role:
We are seeking an experienced Executive Assistant and Office Manager to support the Director of Digital Infrastructure at UK Research and Innovation. The successful candidate will work in a distributed team, managing relationships at all levels, and providing administrative support to the Director and the Digital Infrastructure Senior Team.
Key Responsibilities:
- Providing comprehensive administrative support to the Director and the senior team, including arranging meetings, ensuring actions are addressed, and ensuring the Director is fully briefed.
- Managing email correspondence, bringing relevant emails to the Director's attention, and dealing with correspondence on their behalf when necessary.
- Coordinating travel and managing expense claims.
- Managing the office accommodation at RAL and Daresbury, including regular visits to ensure the office is running smoothly.
- Procuring goods and services, processing expenses, and monitoring spend.
- Responsible for the annual appraisal and annual award processes, ensuring compliance with STFC process and policy.
- Coordinating and organizing visits to STFC Facilities, including liaison with visitors, negotiating dates, and arranging logistics.
- Arranging facilities and logistics for DI Summer and Winter conferences.
- Supporting the Director in improvement project work as advised.
- Acting as Office Manager for all DI staff at all sites, including DI offices and High Performance Computing Centres.
Person Specification:
- Previous experience of providing high-quality administrative support to senior managers.
- Excellent ability to prioritize and plan, well-organized, and able to take initiative and work independently.
- Clear and professional written and verbal communication skills, with a keen eye for detail and accuracy.
- Good interpersonal and collaborative skills, able to develop good working relationships with a broad range of people.
- Calm, discreet, and respectful of confidentiality.
- Excellent IT skills, including Outlook, Zoom, MS Word, Teams, Excel, and PowerPoint.
- A positive and flexible demeanor, successfully collaborating with colleagues to achieve results.
- GCSE English and Maths Grade C and above or similar.
- Enthusiasm to learn and develop.
Our Benefits:
UK Research and Innovation recognizes and values employees as individuals and aims to provide a pay and rewards package that motivates staff to perform to the best of their ability. The reward package includes a flexible working scheme, a defined benefit pension scheme, 30 days annual leave allowance, and several other benefits.
About UK Research and Innovation:
UKRI is an organization that brings together the seven disciplinary research councils, Research England, and Innovate UK. Together, we build an independent organization with a strong voice and vision, ensuring the UK maintains its world-leading position in research and innovation.
How we support EDI in the workforce:
At UKRI, we believe that everyone has a right to be treated with dignity and respect, and to be provided with equal opportunities to thrive and succeed in an environment that enables them to do so.
