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Document Management Specialist
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Document Management Specialist
2 months ago
About the Role:
Sword Group is seeking a highly skilled Document Management Specialist to join our team. As a key member of our organization, you will play a crucial role in ensuring the efficient management of our document systems.
Key Responsibilities:
- Update and maintain our Electronic Document Management System (EDMS) to ensure that all documentation is accurate and up-to-date.
- Manage hard copy documentation, both on-site and off-site, in accordance with Document Schedules to preserve evidential information.
- Capture and share high-value, final version documentation in EDMS to preserve corporate memory and improve search and retrieval.
- Distribute safety-critical documentation to ensure that complete, accurate, and quality information is available at all locations and in emergency situations.
- Continuously improve processes to enhance efficiency in technical and company management system documentation.
- Track and manage information to establish accountability and traceability.
- Provide front-line support for information queries to facilitate business requirements.
- Audit controlled documents to ensure integrity and confidence in the documentation held.
- Ensure effective information flow between end-users and management systems.
Requirements:
- Proven experience in the use of electronic document management systems (EDMS).
- Knowledge and understanding of engineering and design documentation types and numbering.
- Motivated self-starter, able to work on own initiative.
- Methodical and organized, with good attention to detail.
- Excellent organizational, presentational, and communication skills.
- Good problem-solving and analytical skills.
Benefits:
Sword Group offers a comprehensive benefits package designed to support your professional development and enhance your overall quality of life. This includes:
- Personalized Career Development: We create a development plan customized to your goals and aspirations, with a range of learning and development opportunities within a culture that encourages growth.
- Flexible Working: Flexible work arrangements to support your work-life balance.
- A Fantastic Benefits Package: This includes generous annual leave allowance, enhanced family-friendly benefits, pension scheme, access to private health, well-being, and insurance schemes, an employee assistance program, discounted cash plan, and more.
At Sword Group:
We are dedicated to fostering a diverse and inclusive workplace and are proud to be an equal opportunities employer. We value individuals regardless of age, disability, gender identity or reassignment, marital or civil partner status, pregnancy or maternity status, race, color, nationality, ethnic or national origin, religion or belief, sex, or sexual orientation. Your perspective and potential are important to us.
