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Corporate Governance Specialist

2 months ago

London, Greater London, United Kingdom Hong Kong Exchanges and Clearing Full time
Job Title: Corporate Governance Specialist

Join the Hong Kong Exchanges and Clearing team as a Corporate Governance Specialist, responsible for providing leadership and management oversight of the Company Secretariat team. This role will ensure the effective management of corporate governance, compliance, and regulatory requirements for the LME Group of companies.

Key Responsibilities:
  • Provide leadership and management oversight of the Company Secretariat team, driving a culture of high performance and best practice in corporate governance.
  • Assist HKEX with their listing company obligations and work closely with HKEX group secretarial function on the continuous enhancement of secretarial and governance practices across HKEX group.
  • Clear and decisive ownership of all aspects of corporate governance, including maintenance of LME Group of companies' statutory registers and books.
  • Management of LME Group board meetings, board committee meetings, and ExComs, ensuring the production of clear, accurate, and concise minutes.
  • Ensuring the team effectively manages the day-to-day administrative and other requirements of the Directors, including director inductions and ownership of all induction documentation.
  • Management of Charity Committee and all related charity administration/arrangements, companies house filings, and overseas entity administration.
  • Maintain the companies' statutory registers and records, arrangement of notary services for the business, and administration and filing of company agreements.
  • Manage the notices process, B Share process, and assist the Chairman and Directors to discharge their duties.
  • Clear documentation of matters reserved for board and delegation of authority through terms of reference for committees, board resolutions, etc.
  • Filing of annual returns at Companies House and the formal filing of other documents for the LME Group of companies.
  • Advise directors as required on their duties and to ensure compliance with corporate legislation and the memorandum and articles and other corporate documentation and legal requirements.
  • Continually keeping up to date with developments in the corporate governance and company secretarial space and taking responsibility for education of the Board, the Executive Committees, and other employees as required.
  • Ensure statutory forms are filed correctly in the corresponding country as required.
  • Prepare papers for general meetings for UK Companies where required.
  • Work with the LME's internal and external counsel as required.
  • Liaise as necessary with the FCA and Bank of England.
  • Ad hoc project work.
Requirements:
  • Extensive experience of leading a corporate secretariat team ideally within a subsidiary organisation.
  • Proven track record of leadership within a high-pressure environment and of handling senior stakeholders including board directors, senior executives, shareholders, and regulators.
  • Experience of working with Company Secretarial software.
  • Proven track record of driving best practice within a corporate secretarial team.
  • Understanding of private company requirements and ideally public company requirements as well.
Skills and Competencies:
  • Balanced and measured individual with track record of demonstrating sound judgement.
  • Gravitas when interacting with senior leaders and the ability to present with confidence to senior stakeholders including the Board, Executive Committee, and HKEX Group.
  • Strong verbal and written communication skills including excellent drafting skills.
  • Excellent organisational and administrative skills with ability to prioritise work and managing expectations.
  • Excellent understanding of the regulations affecting companies and directors of companies in England and Wales and proactively keeps self, team, and organisation updated as to regulatory and corporate governance changes.
  • Ability to work independently, in a team, and manage a team.
  • Strong team management skills with a depth of experience in coaching and developing individuals.