Senior Document Controller

3 weeks ago

London Borough of Hillingdon, United Kingdom Kenna Recruitment Ltd Full time

Kenna Recruitment Ltd is seeking a seasoned Senior Document Controller to join their team in West London. This exciting opportunity offers a challenging role with significant responsibilities, ideal for an experienced professional.

Key Responsibilities:

  • Create and maintain effective systems for coordinating and tracking design information within the project EDMS.
  • Coordinate technical drawings, distribute them to contractors and consultants, track document status, and ensure timely completion of design periods.
  • Quality check published documentation on the EDMS, verifying revisions, references, and titles.
  • Respond to EDMS queries from internal and external stakeholders, ensuring seamless communication.
  • Regularly report on document status issues, delays on drawings, technical subs, and RFI's, highlighting concerns and potential delays.
  • Act as the 4Projects subject expert, training colleagues and implementing clear protocols & procedures for both internal and external colleagues.
  • Manage 4Projects information requests, tracking progress to completion.
  • Maintain DCN, consultant appointments, insurance CCOP, and handover trackers.
  • Effectively administer and manage the document control system, including uploading and downloading drawings, distributing controlled copies of information, scanning and uploading received hard copy documents, maintaining up-to-date drawing files and registers, and collating and issuing drawings and tender packages.
  • Produce reports for the Technical team detailing time taken to respond to queries and RFIs.
  • Work closely with external consultants to achieve our standards, and confidently request changes if such standards are not met.
  • Manage the O&M process, providing documents for the client/Estate Management Team and working closely with an appointed O&M provider to coordinate the handover of deliverables.
  • Manage NCRs raised by the construction team, coordinating a response with the trade contractor and closing out.

The ideal candidate will possess good practical experience and application of ISO19650 and PAS 8672, along with a good level of 4Projects admin/user experience and experience in implementing Information Management Strategies at either project, region, or group-level.

We offer a competitive salary between £40,000 - £50,000, a contributory pension scheme, life assurance, private healthcare, up to 28 days annual leave plus bank holidays, share incentive schemes, and an employee rewards portal with many more benefits.

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