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Customer Service Manager
2 months ago
We are a global specialty chemical company dedicated to delivering exceptional customer experiences. Our customers include world-leading personal care and home care brands, energy solutions providers, and industrial companies. Our vision is to be the go-to provider of batch specialty surfactant-based chemistry for applications in the consumer and industrial markets.
Our team of 280 employees is committed to safety, quality, and supply reliability. We are based in Houston, with nine locations in the US and Europe.
Job Overview and ResponsibilitiesAs our Customer Service Manager, you will be part of our Customer Service team and take on the responsibilities for the management of the team. Your primary management responsibilities will be to:
- Oversee the customer services team and maintain a professional environment for the customer service team to thrive, solve problems, and increase customer satisfaction, leading to an increase in sales.
- Train, coach, and mentor the Customer Service Representatives to deliver best-in-class service.
- Establish working relationships with internal and external stakeholders to drive continued performance improvements and efficient processes.
- Coordinate with Commercial and sales teams to incorporate plans to increase customer satisfaction.
- Set targets and KPIs to ensure customer satisfaction levels are aligned with business objectives and provide management reports about department performance.
- Hold regular meetings with Customer Service Representatives to discuss expectations and manage performance.
- Establish Customer Service Policies and procedures.
The Customer Service Representative position has two primary purposes:
- To engage with and develop relationships with customers and provide best-in-class customer service while balancing the company's policies and business needs.
- To be responsible for delivering customer service by managing the order fulfillment process, supporting the Order to Cash process, interacting closely with the Scheduler(s), Operations, and the commercial team to respond to enquiries internally and externally regarding scheduling, raw material inventory, and shipments.
As a Customer Service Manager, you will be responsible for:
- Building strong customer relationships to meet and exceed sales targets.
- Sharing market intelligence/customer information with relevant stakeholders.
- Proactively engaging with customers via phone regarding topics such as forecasts, orders, and samples.
- Ensuring the timely turnaround of new enquiries.
- Providing price quotations with guidelines set by the business and following up accordingly.
- Contributing to the SOP process by providing customer forecasts.
- Participating in weekly and monthly meetings with key customers as required.
- Building strong, effective relationships with customers to pre-empt all their needs.
- Maintaining contact with inactive customers to understand their future needs and gain market information.
- Providing support to the commercial function as required.
We are looking for a candidate with:
- Excellent verbal and written communication skills.
- Demonstrated experience in a customer service management role with solid experience in coaching, mentoring, and motivating a team.
- Knowledge of customer service procedures and principles in a manufacturing environment.
- Good understanding of Supply Chain Principles and Practices.
- High attention to detail and strong organizational skills with the ability to prioritize a heavy workload and multi-task in a time-sensitive environment.
- Ability to resolve customer complaints and issues while maintaining a professional and calm demeanor.
- Self-motivated to use their initiative and innovate when required.
- Proficient in Microsoft Office Suite or related software.
We offer a competitive salary with a bonus scheme, pension, life assurance, 25 days holiday + statutory, employee assistance program, and on-site free parking.