Commercial Property Secretary
3 weeks ago
We are seeking a highly skilled and experienced Commercial Property Secretary to join our team at ACS Staffing Solutions. As a Commercial Property Secretary, you will provide secretarial and administrative support to fee earners to enable them to operate at maximum efficiency. This role involves reception duties, maintaining fee earner's diary, dealing with client correspondence, and ensuring the confidentiality of client and firm's information.
The ideal candidate will have previous experience working as a Legal Assistant/Secretary, great communication skills, and an ability to work well under time constraints. You will be able to handle sensitive matters discreetly, prioritize workload effectively, and deliver excellent service to clients and colleagues.
Main Duties and Responsibilities:
- Maintain fee earner's diary arranging meetings and appointments
- Deal with routine client correspondence and queries
- Opening and closing files
- Attend to clients in person and on the telephone in a manner in keeping with the firm's standard of client care
- Create and maintain client records on the firm's database
- Produce client correspondence and enclosures for mailing including client bills
- Submit SDLT forms to HMRC and applications to register properties with Land Registry
- Ensure confidentiality of client and firm's information at all times
- Maintain client hard copy files including copying, storage, and retrieval of information
- Dealing with completion funds/slips
- Ordering documents from Land Registry online system
- Assisting with drafting of Contract Packs, Transfer Forms, and other legal departments
- Ensuring cleared balances on accounts before closure
- Request payments and record receipts of client monies
- Arrange searches, reports, and any other information as requested by the fee earner
- Organising post and taking to the post office
The salary for this role is estimated to be around £23,000-£26,000 per annum depending on experience.
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