Office Administrator

6 days ago


Cirencester, Gloucestershire, United Kingdom Jacobs Full time
About the Role

The Administrator will play a pivotal role in ensuring the efficient operation of the office by providing essential clerical support to the teams and day-to-day organisation of the office. This role demands an individual with a proactive mindset, capable of taking ownership of tasks and demonstrating a self-starting attitude.

Key Responsibilities:
  • Take ownership of general office administration tasks, including communication with the estate landlord and overseeing ongoing maintenance of the facility.
  • Co-ordinate with and supervise contractors undertaking work within the office, including ensuring necessary H&S requirements are met and appropriate risk assessments in place.
  • Proactively manage procurement of office equipment and consumables, maintain general housekeeping standards, and ensure optimal stock levels.
  • Execute various administrative duties with precision, such as maintaining notice boards.
  • Coordinate visitor management, including conducting building inductions and arranging security protocols.
  • Facilitate seamless meeting room bookings, including Audio/Video setup, catering arrangements, and other necessary meeting support.
  • Demonstrate ownership of Enterprise Resource Planning (ERP) systems, ensuring accurate input of timesheets for on-site and off-site staff within designated timelines.
  • Take ownership of incoming communications via Teams and email, efficiently distribute incoming post and deliveries, and redirect unidentified mail as required.
  • Arrange outgoing post and coordinate courier services promptly.

Requirements:
  • Proficiency in utilising Microsoft office software packages including Outlook, Teams, Word, and Excel.
  • Demonstrated ability to adhere to administration procedures meticulously.
  • Strong commitment to delivering high-quality service.
  • Good written communication skills, including ability to compose clear and concise correspondence, emails, and other written materials with accuracy and professionalism.
  • Innate self-motivation and flexibility, displaying a proactive approach to tasks and readiness to assist teams when needed.
  • Understanding of the tasks required to facilitate smooth running of an office facility, including H&S requirements and scheduling of maintenance.

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