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Administrative Assistant

2 months ago

Ipswich, Suffolk, United Kingdom Birketts Full time
About the Role

We are seeking a highly skilled and experienced Administrative Assistant to join our team at Birketts. As an Administrative Assistant, you will play a vital role in providing administrative support to our fee earners and wider team.

Key Responsibilities
  • Provide administrative support to fee earners and the wider team, including maintaining accurate records and databases.
  • Process forms and documents, including client questionnaires and money laundering forms.
  • Assist in maintaining compliant and accurate file management and office systems.
  • Develop and maintain a good level of understanding of firm policy and process.
  • Carry out photocopying and scanning in accordance with the firm's paper-lite and clear desk policies.
  • Proofread all work, checking for spelling and grammar.
  • File opening, including checking and adhering to compliance requirements.
  • Prepare report bundles, both electronically and manually.
  • Prepare completion statements and accounts forms.
  • Schedule and manage deeds to ensure records are kept up to date.
  • Provide support to other secretaries within the team and provide cover as and when necessary.
  • Ensure that work is completed to a high standard and meets the required deadlines.
Requirements
  • Strong administration experience.
  • Positive, enthusiastic and professional approach.
  • Strong attention to detail, high level organisational skills and reliable.
  • Self-motivated with an ability to use own initiative with a desire to learn.
About Us

Birketts is a leading law firm with a strong commitment to diversity, inclusion and equal opportunities. We offer a competitive salary and benefits package, as well as a great team and supportive colleagues.

We are committed to recruiting individuals on merits of suitability for each role, on the basis of qualifications and experience. All applications are treated fairly and equally regardless of sexual orientation, race, disability, religious beliefs and any other protected characteristic, ensuring that there are equal opportunities at all stages of the recruitment process.