Deputy Clerk

We are seeking a skilled and motivated Deputy Clerk to support the daily operations of our office, ensuring all clerical and administrative tasks are completed efficiently. This role will involve assisting the Town Clerk in the overall management of the Council's administration and operations, including deputising for the Town Clerk when necessary.

Governance and Administration

• Manage the day-to-day administration of the Council, including ensuring policies and procedures are adhered to.

Financial Management

• Support the RFO and assist with the preparation of the Council's budget and financial reports, including income and expenditure monitoring.
• Ensure compliance with relevant financial procedures and audit requirements.
• Support the preparation of accounts for audit and manage grant applications or funding opportunities.

Staff Management

• Oversee other Council staff as directed by the Town Clerk, including supervision, training, and performance management.
• Assist in the planning of training courses for staff, councillors, and volunteers.
• Assist in managing the Council's website, social media platforms, and other communication channels.
• Support in promoting community engagement initiatives and Council projects.

Project Management

• Assist with the planning and delivery of Council projects and events.
• Monitor progress, provide reports to the Council, and ensure projects are delivered within agreed timescales and budgets.

General Duties

• Adhere to the policies, Standing Orders, Financial Regulations and Codes of Conduct of the Council.
• Undertake continuous professional development to remain up to date with changes in legislation and best practices.
• Certificate in Local Council Administration (CiLCA) or willingness to work towards it within 12 months of appointment.

Desirable:

• Higher education qualification in public administration, management, or a related field.
• Recognised financial qualification (e.g., AAT, bookkeeping certification).

Experience

• Experience in a local government setting or a similar administrative environment.
• Experience in financial management, including purchase and sales ledgers, budgets and audit processes.
• Experience in project management or community development.

Skills and Knowledge

• Strong understanding of local government law and governance.
• Knowledge of financial management processes.

Desirable:

• Knowledge of local government finance and auditing practices.
• Familiarity with website management and social media platforms.
• Flexible and adaptable to changing demands and situations.
• Commitment to public service and community engagement.