Space Planning Coordinator

2 months ago

Glasgow, Glasgow City, United Kingdom CBW Staffing Solutions Full time
Job Title: Space Planning Coordinator

We are seeking a highly skilled Space Planning Coordinator to join our team at CBW Staffing Solutions. As a key member of our team, you will be responsible for overseeing the planning, management, and execution of commercial moves, adds & changes projects of varying sizes and complexities for our FM key clients.

Key Responsibilities:
  • Act as the primary point of contact for all stakeholders involved in moves, adds & changes projects.
  • Collaborate with the Space Planning Lead and manage associated specialists to support the relocation process.
  • Maintain effective communication with client representatives and service providers throughout the project.
  • Oversee the entire Space Planning project lifecycle, including client meetings, budget management, health and safety compliance, and contractor scheduling.
  • Conduct site surveys for relocations, clearances, and office furniture layouts, and update AutoCAD drawings as needed.
  • Utilize AutoCAD Space Planning to create detailed and accurate layout plans and proposals that optimize space utilization.
  • Ensure the accuracy of information in CAFM systems.
  • Assist with estimates, work schedules, and client agreements.
  • Manage projects from initiation to completion, both onsite and financially.
  • Coordinate with FM site teams to ensure smooth handovers of relocation projects.
  • Supervise out-of-hours relocation work to ensure client occupation readiness.
  • Minimize project risks and exposures.
  • Meet or exceed agreed KPI's / SLA's.
  • Perform self-audits and quality control on all documents, drawings, and standards.
Requirements:
  • Proven experience in delivering Space Planning services or an equivalent.
  • Effective liaison with various stakeholders.
  • Solid budget management skills.
  • Proficiency in Microsoft Office and relevant Space Planning services management software.
  • Experience of AutoCAD.
  • Knowledge of office space planning is advantageous.
  • Self-motivated and well-organized.
  • Excellent verbal and written communication skills.
  • Knowledge of move logistics is beneficial.
  • Familiarity with Facilities Management and CAFM systems.
  • Valid driving license.
  • Flexibility to work overtime.
  • Willingness to travel within Scotland, the North of England, and occasionally to the London area.

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