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Commercial Property Administrator

1 month ago

Guildford, Surrey, United Kingdom THE CHARALLE GROUP Full time

Commercial Property Administrator

Role Overview

The Charalle Group is seeking a highly organized and detail-oriented Commercial Property Administrator to join their Commercial Property department. As a key member of the team, you will provide administrative support to the team on various day-to-day tasks, with the opportunity to progress your skills and career.

Key Responsibilities

  • Administer files, including opening, closing, storage, and retrieval in accordance with the firm's management procedures.
  • Prepare pre-completion bundles for client completion.
  • Assist with the preparation and collation of contract packs.
  • Filing and submitting stamp duty land tax returns, drafting and submitting Land Registry and Companies House applications.
  • Transcription, dealing with post-completion matters, and general support.
  • Handle exchange, pre, and post-completion documentation, paperwork, and registrations.
  • Drafting of letters, documents, and forms, to be checked by Lawyer/s.
  • Printing of contracts and letters pertaining to the sale or purchase of a property.
  • Scanning of signed contracts and other documents.
  • Ensure that letters, telephone notes, and file notes are accurately presented and formatted in a professional style and in line with company procedures.
  • Prepare correspondence, documents, and enclosures for despatch using digital dictation and the practice management system as applicable, at all times adhering to the laid-down policies and procedures.
  • Assist clients with updates/progress on their cases.
  • Produce and mail out client invoices.
  • Assist Fee Earners in the billing and credit control process by liaising with the Fee Earner and accounts and to produce standard financial/time reports and invoices through the system.

Requirements

The ideal candidate must have some previous experience in a similar role. If you are a motivated and organized individual looking to progress your career, please contact Sharon Deacon.