Virtual Support and Operations Coordinator

1 day ago


London, Greater London, United Kingdom Tyler Griffen Limited Full time

Job Description

We require a Virtual Support and Operations Coordinator to assist our senior team members with a variety of administrative and operational tasks. This includes monitoring and managing inboxes and calendars, screening and escalating urgent emails/calls, and maintaining project timesheets.

Key Responsibilities:

  • Manage inboxes and calendars for key team members
  • Screen and escalate urgent emails/calls
  • Update task spreadsheets
  • Maintain project timesheets
  • Attend weekly team update meetings
  • Collate meeting actions and follow up on actions with attendees
  • Book meeting rooms and manage meeting scheduling
  • File contracts, NDAs, and documents/reports in shared drive
  • Draft terms and conditions emails
  • Manage inbox and email filing for senior team

Requirements:

  • Strong experience using Microsoft Outlook, Office 365, and related tools for email management and scheduling
  • Experience with the London insurance market is advantageous
  • Excellent attention to detail and organisational skills
  • Strong multi-tasking and prioritisation skills
  • Confidential, professional, and approachable
  • Able to attend the London City office once per month

Salary Range: £23 - £25 per hour



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