Virtual Support and Operations Coordinator
1 day ago
Job Description
We require a Virtual Support and Operations Coordinator to assist our senior team members with a variety of administrative and operational tasks. This includes monitoring and managing inboxes and calendars, screening and escalating urgent emails/calls, and maintaining project timesheets.
Key Responsibilities:
- Manage inboxes and calendars for key team members
- Screen and escalate urgent emails/calls
- Update task spreadsheets
- Maintain project timesheets
- Attend weekly team update meetings
- Collate meeting actions and follow up on actions with attendees
- Book meeting rooms and manage meeting scheduling
- File contracts, NDAs, and documents/reports in shared drive
- Draft terms and conditions emails
- Manage inbox and email filing for senior team
Requirements:
- Strong experience using Microsoft Outlook, Office 365, and related tools for email management and scheduling
- Experience with the London insurance market is advantageous
- Excellent attention to detail and organisational skills
- Strong multi-tasking and prioritisation skills
- Confidential, professional, and approachable
- Able to attend the London City office once per month
Salary Range: £23 - £25 per hour
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