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Executive Assistant

2 months ago

Gloucester, Gloucestershire, United Kingdom Manpower UK Full time

Job Summary

We are seeking a highly skilled and experienced Executive Assistant to provide administrative support to our senior management team. The successful candidate will be responsible for providing a professional interface between the manager and the department, company, and external individuals and agencies.

Key Responsibilities

  • Provide proactive and coherent organisational assistance to the manager to optimise their proficiency.
  • Perform various duties of a responsible and confidential nature, often to deadlines.
  • Maintain highly confidential information and files and effectively organise and expedites the flow of work through the manager's office.
  • Manage key interfaces to ensure the smooth operational running of the manager's office.
  • Provide PA support to more than one manager.

Requirements

  • GCSE / National Qualification standards (or equivalent) especially English Language.
  • RSA Grade II (or equivalent) Typing qualification.
  • Organisational skills - can organise complete complex events considering business and personal priorities and best use of Manager's time.
  • Influencing skills - can make things happen and get results without alienating others.
  • People skills - maintains high level of mutual trust with the Manager(s), regularly liaises professionally with others.
  • Previous secretarial / PA experience supporting senior managers.
  • Proof of excellent organisational skills; be able to prioritise and enjoy working in a team environment as well as on their own.
  • Be able to demonstrate problem-solving skills, taking initiative, strong interpersonal skills.

Desirable Skills

  • Be able to maintain a cheerful temperament when under pressure.
  • Quickly establishes a rapport with business managers, teams, and peers.
  • Pays attention to detail.
  • Ability to communicate effectively with all levels of the organisation both written and verbally.
  • Recognises the need for and respects confidentiality.
  • Is adaptable to new situations tasks and quickly learns new information.
  • Ability to work to and achieve deadlines.
  • Strong organisational skills and the ability to prioritise and organise own work to a daily/weekly schedule.
  • Co-operates, works with, and supports team members to achieve team department goals.

Experience

  • Previous secretarial experience using MS Office IT Packages.