Contract Coordinator

2 months ago

London, Greater London, United Kingdom BGIS Full time

Job Summary

The Contract Coordinator will provide administrative support to the Associate Director in managing the Service Delivery Team. The team is responsible for undertaking planned and reactive maintenance, issuing permits to work, and ensuring isolations and integrations are completed in accordance with BGIS standards.

Key Responsibilities

  • Create and manage all contract communications, including Teams channel updates.
  • Manage people engagement and enable action plans.
  • Provide general support to the Associate Director and Director with contract management.
  • Organize and maintain accurate contact details and organizational charts.
  • Support the HSE Manager with various HSEQ trackers and their development.
  • Work with HR to manage monthly Absence reports and provide monthly reports.
  • Support the Associate Director in creating and developing local processes.
  • Programme manage Enabling Action plans.
  • Support the business with digital developments and roll out on the contract.
  • Ensure monthly meter readings are collated and updated, and reports are populated for the client.
  • Manage Continuous improvement (CI)/LEAN on the contract, including CI Register administration, roll out communications, and compile monthly reports.
  • Office Management.
  • General contract administration, including scheduling meetings, taking meeting minutes, chasing up actions, and populating and issuing agenda updates.

Person Specification

  • Attention to detail and accuracy - Ensure work is delivered to a high standard of quality, timeliness, and quantitative performance.
  • Communication - Communicate effectively to ensure others are fully briefed and listening to ensure mutual understanding.
  • Flexibility - Adapt own efforts to facilitate change in dynamic environments; able and willing to take on new tasks and problems as they arise.
  • Teamwork - Good team member and supportive of others.
  • Organisational & Political Sensitivity - Capacity to perceive the impact & implications of decisions & activities on other parts of the organisation.
  • Internal Networking - Establishing contacts in the organisation & interacting effectively with them.
  • Problem Analysis & Solving - Analysing complex problems, evaluate alternatives & identify sound options; resolving problems & create a way forward.
  • Creativity - Coming up with new ideas & original proposals.
  • Initiative - The ability to think ahead about what needs to be done, spotting opportunities & taking action to make the most of them.
  • Ensuring Results - Taking action to ensure work is delivered to a high standard of quality, timeliness & quantitative performance.
  • Influencing - Selling the benefits of proposals and ideas to others and persuade them to take action.
  • Customer Focus - Ensuring that both current and anticipated needs of customers are met.

About BGIS

At BGIS, we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric of our organisation. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retaining individuals of all backgrounds. We recognise that promoting diversity is an essential component of our continuing pursuit for organisational success

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