Administrative Support Professional in the Heart of Newcastle

3 weeks ago


Newcastle upon Tyne, United Kingdom Hays Business Support Full time

Hays Business Support is seeking a skilled Administrative Support Professional to join our team in Newcastle city centre. In this role, you will provide administrative support to our housing department, working closely with partners and fee earners to ensure the smooth operation of our business.

We require an individual with advanced proficiency in Microsoft Office Suite, experience with Searches, Land Registry, and Stamp Duty Land Tax interfaces, and a strong understanding of document management systems.

In this dynamic role, you will be responsible for preparing incoming and outgoing correspondence, managing diaries, and notifying clients about changes in workload priorities. You will also assist with the preparation of monthly bills, e-file all documents and correspondence, and use precedents to draft documents as directed.

Key Responsibilities:

  • Organise and prioritise workloads in collaboration with fee earners
  • Manage fee earner's diary and be aware of their daily commitments
  • Prepare incoming and outgoing correspondence
  • Notify and coordinate with fee earners about any changes in workload priorities
  • Opening and closing files, ensuring compliance with money laundering documentation and firm policies
  • Liaise with clients and take instructions under the supervision of fee earners
  • Preparing, submitting, and downloading property searches
  • Drafting, amending, and finalising legal documents and reports as directed
  • Preparing and collating engrossments for execution and completion
  • Submitting Stamp Duty Land Tax forms via the SDLT website
  • Interfacing with the Land Registry
  • Assisting with the preparation of monthly bills
  • E-filing all documents and correspondence
  • Using precedents to draft documents as directed
  • Coordinating with the Housing Department Administrator for room bookings, accommodation, and travel arrangements
  • Setting out-of-office greetings and managing email messages when fee earners are unavailable

What We Offer:

  • A competitive salary of £25,000 - £30,000 per annum, depending on experience
  • A supportive team environment with opportunities for professional growth and development
  • A comprehensive benefits package, including pension scheme and annual leave entitlement

We are an equal opportunities employer and welcome applications from candidates who share our values and commitment to excellence. If you are a motivated and detail-oriented individual with a passion for working in a professional services environment, we encourage you to apply for this exciting opportunity.



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