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Document Management Specialist

1 month ago

London, Greater London, United Kingdom Kenna Recruitment Ltd Full time

Job Title: Document Management Specialist


About Us:


Kenna Recruitment Ltd is a leading recruitment agency that specializes in placing top talent in the construction industry.


Overview:


We are currently seeking an experienced Senior Document Controller to join our client, a major main contractor based in Central London. As a Senior Document Controller, you will play a critical role in managing the flow and organization of documentation across multiple construction projects.


Main Responsibilities:



  • Audit quality check of all submittals
  • Re-assign and publish all submittals
  • Manage Asite protocols, lists, and libraries
  • Train and support all Asite users
  • Arrange access for contractors and external users
  • Assist Technical & Commercial departments with collation of tender packages
  • Maintain document registers and ensure they are up-to-date
  • Ensure document flow is carried out by all departments in a timely manner
  • Become efficient in the use of noted electronic document control systems including SharePoint
  • Organize and file hard copies of drawings and documents received
  • Issue documents on Variation Orders to the construction department for programme advice and to the commercial department for costing, once authorized, issue to the construction department to enable Site Instructions to be raised and sent
  • Assist and liaise with the Site Secretary on the Site Instruction process
  • Manage & issue customer change forms
  • Arrange occasional document collection or delivery to third-party offices and sites
  • Assist in the preparation of O&M & H&S Filing System including Contractors documentation and handover certification and commissioning trackers
  • Asite experience and site-based construction experience minimum 4 years

What We Offer:


We offer a competitive salary between £40,000 - £48,000 (dependent on experience), private healthcare, annual bonus, generous non-contributory life assurance, committed learning and development, and annual leave starting from 25 plus bank holidays.