Director of Project Management

4 weeks ago

Rochester, Medway, United Kingdom RES Exhibit Services, LLC Full time
Job Title: Director of Project Management

At RES Exhibits, we are seeking a seasoned professional to lead our project teams as the Director of Project Management. This role is critical in maintaining clear communication with our leadership team, staff, and external connections related to our client projects.

Key Responsibilities:
  • Lead and oversee the process for all pre-show, transition, and post-show planning.
  • Enter exhibit design orders, bill of material, construction print request orders, setup/installation print request orders, and graphic design orders in company software for tracking.
  • Consult with Client Services, Show Services, Design and Exhibit Engineers, Production, and Show Site Supervisor on project planning.
  • Conduct/attend transition meetings with client services manager ensuring requested properties and services are estimated and tracked on project spreadsheet.
  • Create project lists, shipping lists, bills-of-lading, and truck layout for shipping.
  • Actively participate in meetings with necessary departments to ensure proper ordering, required field services, AV requirements, and project timelines.
  • Participate in a pre-ship meeting with the client services department.
  • Travel to and supervise the installation of exhibits at show site as needed.
  • Lead and oversee the process for all pre-show, transition, post-show planning, logistics, and administrative areas.
  • Consult with Director of Field Services regarding show assignments, update schedules accordingly, distribute to team.
  • Ensure all services and freight are entered into Syteline ERP within the three allotted days timeframe.
  • Certificates of insurance are requested when needed and provided to show management along with RES and Labor House EAC.
  • Booking travel for show site supervisor – 10 days prior to show travel date.
  • Maintain communication with internal departments, including show supervisors, project management, and the finance department to ensure that all service deadlines are met.
  • Manage the weekly reconciliation of tradeshow expenses with company credit cards issued to the show services staff and work with finance to validate entry in to Syteline ERP.
  • Assume the Project Manager and Show Services Manager role as needed.
  • Align budget to projects and ensure processes and procedures are maintained.
  • Proactively interact and communicate with Client Services, Sales, Creative Services, Construction, and Warehouse; involves employees when implementing new technology and ensures they receive necessary training and follow-through.
  • Considers impact of improvements on all management functions when developing plans and implementing changes.

Requirements:

  • Bachelor's degree in Business or other relevant discipline preferred.
  • Minimum 10 years of exhibit design/delivery Project Management experience in an entrepreneurial company.

What We Offer:

  • Competitive salaries and benefits including comprehensive medical, dental, and life insurance, 401(k), and paid time off.

Position: Director of Project Management

Shift: Days

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