Regional Facilities Manager

4 weeks ago


Glasgow, Glasgow City, United Kingdom Colliers Full time

Job Title: Regional Facilities Manager

Job Summary:

We are seeking a highly skilled Regional Facilities Manager to join our team at Colliers. The successful candidate will be responsible for managing the day-to-day operations of our properties, ensuring that they are maintained to the highest standards.

Key Responsibilities:

  • Monitor and manage systems including Elogbooks, Riskwise, Alusta, and TBS to ensure the effective management of properties.
  • Operational management of utilities and approval of utility costs.
  • Ensure all Health and Safety Compliance.
  • Liaise with local authorities as required.
  • Maintain all emergency documents and asset registers on site.
  • Ensure the fabric of the building, both externally and internally, is maintained and serviced to a high standard.
  • Conduct daily inspections of the building to identify areas of repair.
  • Maintain and develop all tenant relationships, ensuring they receive the high standards of service expected.
  • Full contractor liaison and management.
  • Email liaison with site staff, occupiers, and management.
  • Manage a site team of receptionists, security staff, cleaners, and in-house M&E team.
  • Responsible for the day-to-day operation of the building.
  • Assist with and arrange access to relevant surveyors and contractors.
  • Quote approvals.
  • Management of Permit to Work system and boundary permit process.
  • Answer any queries that may arise from tenants.
  • Expenditure review.
  • Environmental and Social Governance initiatives through the FM team, including reporting.
  • Ad-hoc calls from sites/helpdesk.
  • Planning fire drills for site.
  • Monitoring of snagging and defects where necessary.

Requirements:

  • Excellent knowledge of MS Outlook, Word, Excel, and PowerPoint.
  • Educated to degree level or equivalent.
  • Previous experience of Facilities Management within property.
  • Good awareness of Health and Safety legislation.
  • IOSH or NEBOSH qualification.
  • WIFM qualification desirable.

Service Excellence:

  • Demonstrate and role model the key behaviors of service excellence.
  • Continually go above and beyond the expectation of your team and stakeholders.
  • Preempt the work required, ensuring you are always delivering high levels of service.
  • Be flexible and open-minded, positively adapting to any reasonable changes to your role (duties and responsibilities) proposed by your line manager and/or the Client.

High-Quality Work:

  • Continuously look to improve the quality of your work and ensure quality control.
  • Demonstrate excellent organizational and time management skills.

Productivity & Efficiency:

  • Challenge where you see that time is wasted and tasks could be delivered more efficiently by focusing your energy on those tasks that are within your control.
  • Possess excellent oral and written communication skills.
  • Ability to produce detailed building management reports.

Original Language: en



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