Business Administration Assistant
3 days ago
We are seeking a skilled Business Administration Assistant to join our team in Winchester. As an ideal candidate, you will have excellent communication skills and be able to work efficiently in a fast-paced environment. Your primary responsibilities will include taking phone and email enquiries from clients, logging service requests, and supporting our engineers with purchasing orders and materials.
The successful candidate will also be responsible for updating client portals, liaising with external contractors, and maintaining accurate records. If you have a minimum of C/4 grade in English and Math, are IT literate, and possess strong organisational skills, we encourage you to apply for this exciting opportunity. A salary of £25,000 per annum is on offer for the right candidate.
Key Responsibilities:
- Answering inbound calls and creating reactive tasks on the CAFM system.
- Signing off and filing completed worksheets for reactive tasks.
- Raising purchase orders for materials and subcontractors.
- Updating client CAFM systems with work updates for in-house and sub-contracted works as required to produce client monthly reports.
- Liaising with external contractors to attend site and obtaining updates on reactive tasks.
- Liaising with contract managers and engineers in relation to reactive tasks.
- Assisting with other work activities when required and provide team cover during holidays/sickness.
Requirements:
- A minimum of C/4 grade in English and Math (or equivalent).
- Great attention to detail.
- Excellent written and verbal communication skills.
- Ability to work as part of a small team to become a 'Team Player' whilst demonstrating initiative and ability to work independently.
- Confident when speaking on the phone with a pleasant manner.
- Well organised and able to prioritise workload.
- IT literate – must be confident in all Microsoft Office Packages.
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