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Event Coordination Specialist

2 months ago

Silverburn Centre, Glasgow City, United Kingdom HOTEL CO 51 UK LIMITED Full time

Are you passionate about orchestrating flawless events and creating memorable experiences for guests? If you possess a keen eye for detail and excel in managing intricate arrangements, we invite you to explore this opportunity.

About the Role

We are in search of a highly organised and meticulous Event Coordination Specialist to become an integral part of our vibrant team at HOTEL CO 51 UK LIMITED. In this pivotal position, you will serve as the primary liaison between our clients and the hotel, ensuring the seamless execution of group reservations across our diverse portfolio.

Your Responsibilities

Your role will encompass the comprehensive management of group bookings, from the initial inquiry through to post-event follow-up. Key tasks include:

  • Group Coordination: Overseeing all facets of group reservations, including agreements, guest lists, and communications.
  • Revenue Enhancement: Optimising room revenue through strategic inventory management and fostering client relationships.
  • Operational Support: Collaborating with hotel staff to guarantee flawless event delivery.
  • Administrative Duties: Handling group-related documentation, invoicing, and commission processing.

Your Contribution

As an Event Coordination Specialist, your core duties will involve:

  • Operational Excellence: Effectively managing group bookings while ensuring guest satisfaction.
  • Relationship Development: Cultivating strong connections with clients and internal teams.
  • Data Oversight: Maintaining precise records and generating comprehensive reports.
  • Proactive Problem Solving: Identifying challenges and implementing effective solutions.

Candidate Profile

We are looking for individuals who are:

  • Detail-oriented: Capable of juggling multiple responsibilities and meeting deadlines.
  • Customer-centric: Dedicated to providing outstanding guest experiences.
  • Team-oriented: A collaborative spirit who thrives in a team environment.
  • Highly Organised: Possessing excellent time management and planning abilities.

Qualifications & Skills

To excel in this position, candidates should have:

  • Strong communication and interpersonal skills.
  • Proficiency in Opera Express and Opera Sales & Catering.
  • Advanced skills in Excel.
  • A minimum of 1 year of experience in a hotel setting, ideally in group or reservations management.

Your Future with Us

At HOTEL CO 51 UK LIMITED, we are committed to fostering career growth and development. We encourage our team members to enhance their skills through ongoing training and mentorship.

Join us and embark on an exciting journey within the hospitality sector.