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Conveyancing Legal Assistant

2 months ago

Evesham, United Kingdom ACS Staffing Solutions Full time
Position Title: Legal Assistant/Secretary – Conveyancing

Location: Evesham

Salary: £22,000 - £25,000 DOE

Working Hours: Full Time 9:00am – 5:15pm

Role Overview:
As a Legal Assistant/Secretary specializing in Conveyancing, you will play a crucial role in providing comprehensive administrative and secretarial support to Fee Earners, ensuring optimal operational efficiency. This position also encompasses reception responsibilities.

Key Qualifications:
- Proven experience in a legal support role
- Excellent communication skills with a collaborative mindset
- Ability to manage time effectively and prioritize tasks
- Discretion in handling sensitive information
- Strong organizational skills with a systematic approach
- Self-driven and proactive attitude
- Commitment to delivering exceptional service to clients and colleagues

Main Responsibilities:
- Manage the Fee Earner's calendar, coordinating meetings and appointments
- Handle routine client communications and inquiries
- Open and close client files
- Provide in-person and telephone assistance to clients, adhering to the firm's client care standards
- Create and maintain client records in the firm's database, ensuring all correspondence and notes are accurately documented
- Draft client correspondence and prepare enclosures for mailing, including invoices
- Transcribe dictated notes into formal documents
- Submit SDLT forms to HMRC and register properties with the Land Registry
- Uphold confidentiality regarding client and firm information
- Maintain physical client files, including the organization of documents
- Process completion funds and slips
- Order documents from the Land Registry online
- Conduct search requests and monitor returns, ensuring timely payments
- Assist in drafting Contract Packs, Transfer Forms, and other legal documents
- Verify cleared balances on accounts prior to closure
- Request payments and document client transactions
- Arrange searches, reports, and additional information as needed by the Fee Earner
- Organize outgoing mail and manage postal duties
- Responsible for typing, photocopying, filing, and managing electronic communications
- Adhere to health and safety regulations in the workplace
- Undertake any other reasonable tasks as assigned by the firm.