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Senior Transportation Officer

2 months ago

Kingston upon Thames, Greater London, United Kingdom United Nations Population Fund Full time

Position Overview:

The role of the Driver is situated within the UNFPA Country Office, reporting directly to the International Operations Manager.

At the request of the supervisor, the Driver will also be tasked with providing transportation services to operational and program staff in the SRO, as well as to consultants, experts, and UN personnel on mission, although this will not be the primary responsibility of the position.

Internal communications will involve senior office staff and visiting officials to exchange essential information, occasionally requiring straightforward translations.

External interactions will involve coordinating various arrangements for protocol purposes and sharing fundamental information with national and international partners while executing the duties of the role. The incumbent may also collaborate with drivers from other UN agencies for significant events.

Your Impact:

UNFPA is the leading UN agency dedicated to ensuring that every pregnancy is desired, every childbirth is safe, and every young person's potential is realized. The strategic plan of UNFPA emphasizes the importance of its current direction and focuses on three transformative outcomes: eliminating preventable maternal deaths, fulfilling unmet family planning needs, and eradicating gender-based violence and harmful practices. These objectives reflect our commitment to accelerating progress towards achieving the ICPD and SDGs during the Decade of Action leading up to 2030. Our strategic plan urges UN Member States, organizations, and individuals to 'build forward better' while addressing the adverse effects of the Covid-19 pandemic on women's and girls' access to sexual and reproductive health and rights, recovering lost progress, and achieving our goals.

In a world where fundamental human rights are under threat, we seek principled and ethical staff who embody these international norms and standards and are prepared to defend them with conviction.

UNFPA is in search of candidates who can transform, inspire, and deliver impactful and sustainable results; we require staff who are transparent, exceptional in managing the resources entrusted to them, and committed to achieving excellence in program outcomes.

Key Responsibilities:

Provide reliable and safe driving services by a) transporting the UNFPA Director, other senior officials, and visitors, and b) managing the delivery and collection of mail, documents, and other items, including meeting official personnel and visitors at the airport, arranging visa and customs formalities when necessary; Stay informed about traffic, road security, and safety protocols to ensure timely arrivals for meetings; Ensure cost-effectiveness through proper vehicle usage by maintaining accurate daily logs and contributing to vehicle maintenance plans and reports; Maintain the assigned vehicle through timely minor repairs, arranging major repairs, regular oil changes, and checks of tires, brakes, and fluid levels, ensuring the vehicle remains clean and in optimal running condition; Ensure proper vehicle maintenance records and assist in preparing vehicle history reports; Ensure the availability of all necessary documents and supplies, including vehicle insurance, registration, logs, office directory, city/country maps, first aid kits, and essential spare parts in the vehicle; Monitor insurance and tax formalities, ensuring compliance with regulations in the event of an accident; When required, provide translation services in the local language for official personnel using the vehicle; Assist office staff with filing, photocopying, and maintaining supplies as needed. Help with mailing and distributing publications and managing office bills; Provide backup support for basic IT functions, including setting up teleconference equipment for meetings and managing assets. Assist in processing visa and tax documents and performing other protocol-related tasks for the office. Support in preparing requisitions and other ERP-related assistance within the role's scope. Carry out any other duties as assigned.

Qualifications and Experience:

Education: Completed Secondary Level Education.

Knowledge and Experience:

Valid driver's license. A minimum of three years of experience as a driver in an international organization, embassy, or UN system with a proven safe driving record. Familiarity with driving regulations, chauffeur protocols, local road conditions, and defensive driving techniques. Skills in minor vehicle repairs. Basic IT knowledge is an advantage.

Languages:

English

Required Competencies:

Values:

Exemplifying integrity Demonstrating commitment to UNFPA and the UN system Embracing cultural diversity Embracing change

Core Competencies:

Achieving results Being accountable Developing and applying professional expertise/business acumen Thinking analytically and strategically Working in teams/managing relationships Communicating for impact

Functional Skill Set:

Providing logistical support Managing data Managing documents, correspondence, and reports Managing information and workflow Planning, organizing, and multitasking

UNFPA Work Environment:

UNFPA fosters a work environment that reflects the values of gender equality, diversity, integrity, and a healthy work-life balance. We are committed to ensuring gender parity within the organization and encourage women to apply. Individuals from the LGBTQIA+ community, minority ethnic groups, indigenous populations, persons with disabilities, and other underrepresented groups are strongly encouraged to apply. UNFPA promotes equal opportunities in terms of appointment, training, compensation, and selection for all, regardless of personal characteristics and dimensions of diversity. Diversity, Equity, and Inclusion are central to UNFPA's workforce.

Disclaimer:

Selection and appointment may be subject to background and reference checks, medical clearance, visa issuance, and other administrative requirements.

UNFPA does not charge any application, processing, training, interviewing, testing, or other fees in connection with the application or recruitment process and does not concern itself with information on applicants' bank accounts.

Applicants for positions in the international Professional and higher categories, who hold permanent resident status in a country other than their country of nationality, may be required to renounce such status upon their appointment.