Administrative Support Specialist

6 days ago


Barking, Greater London, United Kingdom Reed Full time

**Job Summary**

We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Reed. As an Office Assistant, you will play a crucial role in ensuring the smooth operation of our office.

Key Responsibilities:

  • Manage and update company accreditations, ensuring all documents are current and compliant.
  • Oversee the daily check sheets for vehicles and communicate any issues to the relevant parties.
  • Create detailed project reports using PowerPoint and Microsoft Word.
  • Maintain and update the training matrix, booking engineers for training as necessary to keep qualifications current.
  • Keep engineers' security passes up to date and apply for new ones as required.
  • Utilize EMIR to attach job pictures to the corresponding job files.
  • Complete customer questionnaires with company details as and when required.

Requirements:

  • Proven experience in administration and document control.
  • Proficiency in Microsoft Office Suite, particularly PowerPoint and Word.
  • Familiarity with EMIR or similar software is advantageous.
  • Excellent organisational skills and the ability to manage multiple tasks efficiently.
  • Strong communication skills and the ability to liaise with various stakeholders.
  • Attention to detail and a commitment to maintaining high standards of compliance.

What We Offer:

  • Competitive salary.
  • Onsite parking.
  • Good public transport links.
  • Opportunity to work in a structured and supportive environment.


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