Travel Coordinator

3 weeks ago


Gatwick, United Kingdom BDO UK Full time
Join Our Team as a Travel Assistant

We are seeking a highly organized and detail-oriented Travel Assistant to join our team at BDO UK. As a key member of our Travel Operations team, you will play a crucial role in ensuring the smooth execution of business travel arrangements for our employees and partners.

Key Responsibilities:
  • Review and track outstanding hotel invoices, ensuring timely payment and resolving any discrepancies.
  • Collaborate with the Travel Operations & Security Manager to resolve issues with unresponsive hotels or missing invoices.
  • Assist with coordinating hotel payments via bank transfer, working closely with the payments team and travel arrangers.
  • Support the Travel Team in cataloguing insurance claims related to business travel bookings.
  • Monitor travel and home hubs bookings to ensure compliance with corporate travel policies.
  • Identify and report any out-of-policy bookings to the relevant Lead Partners.
  • Conduct manual monitoring of travel to high-risk locations, assisting with securing ground transportation and vendor management activities.
Requirements:
  • Intermediate/Advanced proficiency in Word, Excel, PowerPoint, and Outlook.
  • Previous experience arranging travel for a large organization.
  • Strong communication skills, with the ability to communicate effectively with employees at all levels.
  • Ability to multitask, handling competing requests in a fast-paced environment.
  • Flexible approach, with a willingness to contribute to the wider team.
About Us:

BDO UK is a leading accountancy and business advisory firm, providing expert advice and solutions to entrepreneurial organizations. We are committed to agile working, offering every colleague the opportunity to work in ways that suit them, their teams, and the task at hand. We believe in empowering people to think creatively about how we can do things better, and we're always finding new ways to invest in our people.


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