Payroll Specialist
2 months ago
We are seeking a highly skilled Payroll Specialist to join our team at Widener University. As a key member of the Fiscal Operations team, you will be responsible for the bi-weekly payroll processing for our 3 campus locations.
Key Responsibilities- Provide exceptional customer service to the University community and various departments on payroll-related questions, information, reporting, and issues.
- Evaluate current processes and recommend improvements and efficiencies.
- Maintain confidential and sensitive information as part of daily operations.
- Perform time-sensitive duties according to the University payroll schedule.
- Process bi-weekly payrolls for support staff and student workers.
- Prepare additional payrolls as needed for supplemental and off-cycle payments as well as replacement payments.
- Analyze and maintain all student contracts, W-4's, direct deposit, and miscellaneous forms to ensure proper pay.
- Work proactively with supervisors and employees to resolve payroll-related issues, including pay lines, timesheets, and discrepancies.
- Determine and enter appropriate payroll tax withholdings for all University personnel.
- Analyze electronic web time entry information, including positions, codes, and time for compliance with University policies.
- Review student work-study wages against financial aid to ensure compliance with University policies and regulatory limits.
- Responsible for transmission of direct deposit and positive pay data to the University's financial institution. Proactively researches and resolves issues and differences.
- Prepare and distribute payroll and wage reports to departments.
- Collect, review, and maintain documentation for student contracts, tax information, direct deposit, and miscellaneous forms.
- Lead and execute the student workers payroll process.
- Serve as an expert on the University's electronic time entry system. Work collaboratively with University personnel to learn, perform, and educate on updates and improvements.
- Prepare journal entries to record payroll-related reallocations and corrections.
- Provide employment verification information to regulatory agencies and external parties.
- Serve as the main point of contact, along with the Sr. Payroll Specialist, to the University community on all matters involving wages and payroll-related taxes.
- Participate with new system and application implementations by reviewing and assessing current and proposed workflows.
- One to three years of payroll or financial operations experience.
- Exceptional organizational skills and attention to detail.
- Willingness to learn and adapt to process changes.
- Strong analytical and problem-solving skills.
- Demonstrated ability to self-direct and work independently.
- Excellent communication skills and customer-centric orientation.
- Knowledge and ability to perform advanced MS Excel functions, including VLOOKUP and pivot tables.
- Basic knowledge of applicable tax law.
- Demonstrated experience with financial systems and data query tools, including the ability to adapt and implement new systems and applications.
- Prolonged periods sitting at a desk and working on a computer.
We are an equal opportunity employer and are committed to providing equal educational and employment opportunities for all persons without regard to age, color, national origin, race, religion, disability, veteran status, sex, sexual orientation, gender identity, genetic information, or status as a protected veteran.
Some positions may be eligible for a hybrid or remote work arrangement that may include a partially or fully remote work location, consistent with Widener's Flexible Work policy.
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