School Administrator and Exams Officer

6 days ago

Bucknall StokeonTrent, United Kingdom School Staffing Solutions Full time
Job Summary

We are seeking a highly organized and detail-oriented School Administrator and Exams Officer to join our team. As a key member of our school administration function, you will be responsible for coordinating and managing the day-to-day efficient and effective running of our HR, training, and examinations support.

Key Responsibilities
  • Liaise and work collaboratively with internal stakeholders, including site-based staff and wider group functions (Recruitment, Quality, HR)
  • Establish and maintain excellent working relationships to contribute to the delivery of an efficient support service
  • Maintain and update manual and computerized records
  • Contribute to the development and record-keeping of training programs/learning opportunities, with ownership of the Moodle Training Matrix
  • Prepare and support key Performance Management reporting throughout the employee lifecycle
  • Organize and facilitate interviews, events, and meetings, including taking minutes as required
  • Support the induction of new staff to the school, including new-starter setup and initial training
  • Provide support to the recruitment and onboarding processes of staff
  • Provide support for HR, including sickness absence reporting and keeping training records up to date
  • Be responsible for the overall smooth running of internal and external examinations, ensuring that all related administration and preparation is undertaken
  • Disseminate examination information to staff, pupils, and parents/carers, including exam and invigilation timetables, guidelines, and querying results
  • Liaise with examination boards to ensure the accurate administration of all examinations
  • Support in the organization of the school's external invigilators, including training and ensuring up-to-date information is provided to them
  • Ensure arrangements are in place for the specific needs of individuals, liaising with Lead SENDCo regarding access arrangements
  • Support the requirements necessary of the School's Quality and Governance expectations, including preparing, collating, and editing reports in respect of all aspects of School Administration and Support
Requirements
  • Experience of working in a Senior Administrative role within a school environment and/or a busy school administration office
  • Adaptable, flexible approach to work, including collaborative support to other colleagues to meet demands of the business
  • Excellent organization skills: ability to work in a busy and demanding environment
  • Ability to be discreet and protect confidentiality
  • Excellent customer-focused manner
  • Good level of literacy and numeracy (at least 5 GCSEs above C to include English and Maths)
  • Must have excellent computer skills - Excel, Word, Outlook, Access, PowerPoint, and ability to use a range of databases once trained
  • Ability to manage own time to deal with multiple tasks
  • High levels of interpersonal ability with excellent written and verbal communication
Benefits
  • Full training and continued support
  • Opportunity to gain qualifications, which will be funded by us
  • Life assurance and Enhanced pension scheme (from October)
  • Health cash back plan
  • Car lease scheme
  • Bike to work scheme
  • Perk box
  • Free parking
  • Refer a friend for £1,000

We are an equal opportunities employer and welcome applications from all qualified candidates. Please note that candidates that are shortlisted might be subject to an online search. Successful applicants will be subject to pre-employment safeguarding checks, including an enhanced disclosure and barring service (DBS) check.

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