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Operations Manager
3 months ago
Work Environment:
Primarily office-based
Working Hours:
Flexible options available; Contract type: Open-ended
Compensation:
Salary commensurate with experience, typically ranging from £27,000 to £31,000 (gross pro rata)
Employee Benefits:
Pension contribution of 8% of salary
Role Overview:
The Tropical Biology Association organizes several month-long field courses each year, alongside various training initiatives, predominantly in Africa and Southeast Asia, many of which incorporate an online element. The Office Manager collaborates closely with the Course Coordinator on course-related tasks, ensuring effective communication with the Nairobi office.
Key Responsibilities:
- Compile financial summaries of course expenses
- Coordinate travel arrangements
- Maintain accurate financial records, as the Tropical Biology Association relies heavily on funding from grants and foundations, often in foreign currencies. The Office Manager is tasked with daily bookkeeping and generating financial reports for the Director, ensuring transparency in income and expenditures.
Daily Tasks Include:
- Managing cash flow and utilizing bookkeeping software and spreadsheets for tracking financial transactions
- Assisting colleagues in report preparation
Additional Duties:
The Office Manager's role is diverse, encompassing various responsibilities such as:
- General office management tasks, including insurance, health and safety compliance, and IT support
- Updating the organization’s website (subject to experience)
Required Skills:
Proficient in Excel, Word, and other office applications
Adaptable to managing a high volume of tasks in a dynamic environment
Demonstrated experience in office management and administrative functions
Please include 'Office Manager' and your name in the subject line of your application.
