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Pharmacy Supply Chain Coordinator

2 months ago

Swindon, Swindon, United Kingdom Great Western Hospitals NHS Foundation Trust Full time

Position Overview

Band 5 (consideration for Band 4 development role available)

We are pleased to present a remarkable opportunity for a qualified Pharmacy Technician to become part of our Pharmacy Department as the Supervisor of Procurement and Distribution.

The optimization of medication use is fundamental to our services, and we are committed to delivering the highest quality patient care to ensure the best outcomes from their treatments.

Our welcoming and innovative Pharmacy Department is in search of a proactive and visionary individual to join our team, responsible for overseeing, guiding, organizing, and evaluating the performance of our Pharmacy Stores team.

Key Responsibilities

The role of Stores & Distribution Supervisor focuses on upholding high operational standards and ensuring effective and secure distribution systems. Core duties include:

  • Ordering critical supplies to avert shortages.
  • Acting as an accredited deputy responsible person to carry out daily Wholesaler Dealer Authorisation (WDA) licensed activities.
  • Organizing team workloads efficiently.

A significant aspect of this position involves ensuring that services and facilities adhere to all elements of Good Distribution Practice (EU GDP 2013/C 343/01) and other pertinent regulations and quality standards.

Additional responsibilities encompass assisting with staff training, serving as a superuser for pharmacy automation systems, troubleshooting issues, and providing guidance and support to the operational lead regarding all facets of regulatory audits (both internal and external). Furthermore, this role includes supporting the Trust Outpatient Pharmacy and collaborating with fellow pharmacy team members to enhance patient care and workflow.

About Our Organization

Our STAR values - Service, Teamwork, Ambition, and Respect - are integral to our operations. These principles guide us towards our vision of delivering exceptional integrated services to our local community. Whether at home, in the community, or within the hospital, our aim is to empower individuals to lead independent and healthier lives.

Job Responsibilities

This position is ideal for an individual ready to advance their career and gain experience in a dynamic environment with continuous learning opportunities.

Primary Duties Include:

  • Upholding high operational standards consistently.
  • Organizing and supervising the workflow in pharmacy stores while ensuring safe working practices.
  • Overseeing the procurement process to guarantee the availability of essential supplies and coordinating with reliable suppliers.
  • Acting as a superuser for pharmacy automation systems, resolving issues, and training staff on their operation.
  • Assisting in the training and supervision of staff.
  • Ensuring comprehensive and current training manuals for all procedures and a well-structured induction program for new employees.
  • Monitoring service quality through established performance metrics.
  • Ensuring compliance of facilities and services with Good Distribution Practice (EU GDP 2013/C 343/01) and other relevant regulations and quality standards.
  • Supporting the primary functions of the main dispensary.

For further details, please refer to the attached job description and person specification.

Person Specification

Qualifications

Essential

  • NVQ level 3 in Pharmacy Services and a BTEC in Pharmaceutical Science (or equivalent qualification and knowledge).
  • Current Registration as a Pharmacy Technician with the General Pharmaceutical Council (GPhC).

Desirable

  • Accredited Checking Technician qualification or eligibility to pursue it.
  • NVQ assessor to A1 standard or equivalent or eligibility to work towards it.
  • Practice Supervisory Training.

Experience

Essential

  • Experience as a hospital Pharmacy Technician or supervisory experience in a community pharmacy.
  • Recent practical experience in a busy dispensing environment.
  • Experience in training individuals.

Desirable

  • Experience in supervising, directing, organizing, and monitoring performance in a high-pressure environment.
  • Familiarity with Careflow MM, the hospital pharmacy computer system.
  • Procedure development experience.
  • Knowledge and understanding of Good Distribution Practice and other relevant regulations, guidance, and quality standards.

Skills

Essential

  • Comprehensive understanding of current hospital pharmacy practices.
  • Knowledge of legal requirements (Law and Ethics) for dispensing and supplying medicines, including Controlled Drugs.
  • Awareness of Health and Safety issues and their implications for staff.
  • Proficient IT skills including Word, Outlook, internet, intranet, and email.
  • Strong organizational and time management skills, with the ability to prioritize tasks and respond to urgent demands while managing personal workload.
  • Self-motivated with the ability to work flexibly while supervising, motivating, inspiring, and directing the team.
  • Capacity to maintain a professional image and adhere to the General Pharmaceutical Council professional guidelines, with a commitment to continuing professional development (CPD).

Desirable

  • Understanding of clinical governance and its implications for service quality and audit.
  • Knowledge of procedures, protocols, and legal requirements governing clinical trials supply and non-licensed medicines.
  • Awareness of legislative aspects of medicines supply issues.
  • Ability to work independently, demonstrate initiative within authority limits, and follow agreed procedures while remaining calm under pressure and possessing problem-solving capabilities.