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Accounting Specialist

2 months ago

London, Greater London, United Kingdom Pembroke House Full time
About Pembroke House

Pembroke House is a centre for social action and residential community in Southwark. We're a leading charity dedicated to bridging traditional divides and uniting people in building a better community.

About this Role

The Bookkeeper is a new role at Pembroke House, working closely with the Director of Finance to form a team of two managing the financial activities of the charity. You will need excellent communication skills to cater to the differing needs of each team, have a keen eye for detail to ensure high-quality financial information, and be firm in applying the charity's financial regulations.

Main Responsibilities
  • Purchase Ledger
    • Maintain the Purchase Ledger on online accounting software (Sage 50).
  • Sales Ledger
    • Maintain the Sales Ledger on online accounting software.
    • Prepare and issue sales invoices.
    • Handle customer account enquiries.
    • Calculate recharges within the charity, for example photocopier usage and record these on accounting software.
  • Bank and Cash
    • Monthly reconciliation of all bank accounts, resolving any discrepancies.
    • Process, manage and bank income via cheques and cash.
    • Monthly reconciliation of all petty cash tins and, with the Cafe Manager, cafe till sales.
    • Reconcile monthly company cards statements, flagging to and resolving with the card holder when there are discrepancies.
  • Funders and Donors
    • Using information provided by others, make Gift Aid claims annually on behalf of the charity.
    • Generate financial reports and invoices from online accounting software for funding claims to trusts and foundations.
  • Other Finance Tasks
    • Assist budget holders to understand and resolve queries relating to income and expenditure transactions.
    • Monitor and act on emails received to the charity's finance email address.
    • Induct new staff and volunteers in organisational financial systems and processes e.g. petty cash, expenses claims.