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Flexible Administrative Assistant
2 months ago
Flexible Administrative Assistant needed for a prominent academic institution located in Swindon. This role encompasses 11 hours weekly, allowing for adaptable scheduling, with a mix of on-site and remote work. Attendance at occasional evening gatherings is required, where you will be responsible for documenting minutes and preparing agenda materials. Given the educational context, this role is structured around a 39-week annual schedule, which includes sporadic training sessions. This well-regarded organization offers outstanding employee perks and operates as a comprehensive school in Wiltshire, featuring a special educational needs unit and supplementary external training services.
Compensation is competitive, with a potential salary of up to £7,255 annually. The ideal candidate will possess prior experience in minute-taking, proficiency with Microsoft Teams, and skills in managing and updating digital platforms, along with familiarity in attending and briefing for governance meetings.
This position is diverse and entails significant responsibilities, necessitating exceptional verbal and written communication abilities. You will provide guidance on various constitutional issues, duties, and authorities, collaborating with professional and regulatory organizations. Comprehensive training on current educational practices and UK regulations will be provided, ensuring that all information shared is accurate and compliant. A commitment to maintaining strict confidentiality regarding sensitive issues related to the institution, its students, and the educational staff is essential; thus, prior relevant experience is mandatory.
As a flexible administrative assistant, your duties will include generating, maintaining, and supporting the chair of governors in overseeing the governing body's schedule to guarantee that all necessary educational documents and information are properly managed. A strong command of MS Office (Word, Excel, Outlook) is required, along with the capability to coordinate meetings, events, and agendas for the broader organization.
Possessing an additional qualification in administration or governance would be advantageous, coupled with problem-solving abilities, strong organizational skills, and the capacity to manage time-sensitive meetings and deadlines. A confident, professional demeanor is essential. An up-to-date and thorough understanding of safeguarding policies and practices is required; therefore, experience in educational, public sector, health, or social care environments is preferred.
