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Executive Assistant to Chief People's Officer

2 months ago

London, Greater London, United Kingdom Hays Business Support Full time
About the Role

This is an exciting opportunity to join Hays Business Support as an Administrative Support Specialist for Senior Leaders. As a key member of our team, you will provide high-level administrative support to our Senior Leaders, ensuring the smooth operation of our HR functions.

Key Responsibilities
  • Organize and coordinate meetings, appointments, and events for Senior Leaders, including room bookings and reception arrangements.
  • Take minutes at formal meetings and produce and circulate these as required.
  • Develop and maintain templates, documents, and other materials in Word, Excel, PowerPoint, and other packages.
  • Maintain accurate and up-to-date records, including mail distribution lists, organizational charts, and other documents used across HR.
  • Collect and distribute physical post, scan and email colleagues as needed.
  • Assist in the development of step-by-step guides to improve existing processes.
  • Update the HR intranet content to ensure HR information is easily accessible and understandable.
  • Support the review of internal processes to ensure the most suitable HR functions are carried out by the most appropriate roles.
  • Manage the Talent and Capabilities email account, dealing with frontline enquiries and signposting enquirers to relevant policies.
  • Be the first point of contact for external facilitators, managing reception and escorting arrangements as required.
  • Circulate and collate training evaluation forms.
  • Assist with the administration and management of training records and reporting.
  • Support senior HR colleagues during periods of peak activity, such as the annual pay award and in-year bonus scheme.
  • Ensure information on the intranet remains up-to-date and relevant.
  • Organize stationery and other consumables for HR as required.
  • Report issues with the HR workspace to the relevant helpdesks and follow through to resolution.
What You'll Get in Return
  • Hybrid and flexible working arrangements.
  • Opportunities for development and additional training.
  • Potential permanent opportunity after 6 months.
  • Competitive hourly rate including holiday pay.
  • A dynamic and friendly team who will provide you with IT equipment, a handover, and ongoing support.