Facilities Compliance Coordinator

2 months ago

Wigan, Wigan, United Kingdom Wrightington Wigan & Leigh Teaching Hospitals NHS Foundation Trust Full time
Job Summary

The Facilities Compliance Coordinator will be responsible for assisting the Waste Manager in the management, monitoring, and control of the waste process within the Community setting and the Trust's Estate from clinical divisions, directorates, wards, and departments, through to final disposal as identified for each category of waste in the Trust's Waste Management Policy.

Main Responsibilities
  • Assist in the waste processes as identified in the Trust's Waste Management Policy, and identify any shortcomings in the handling of clinical and all other waste.
  • Monitor and check methods used for waste segregation, handling, and transportation.
  • Assist in the monitoring and performance of the clinical and domestic waste contractors and all other external waste disposal contractors.
  • Liaise with the Waste Supervisor and/or Portering Team regarding waste issues, monitoring of waste compounds, and arranging waste collections.
  • Liaise as necessary with multi-disciplinary teams within the Trust and external waste contractors as directed.
  • Implement waste procedures and training on wards and departments.
  • Monitor and advise wards and departments on how they handle waste and advise of deficiencies where these arise.
  • Report problems with compactors or skips to the contractors.
  • Perform other waste-related duties as directed by the Waste Manager.
Key Working Relationships

Establish good working relationships with staff at all levels, advising of their responsibilities under waste and transport legislation, communicating changes in legislation, and highlighting problems or deficiencies at a local level with waste segregation compliance.

Liaise and support the Trust's appointed External Auditors in the undertaking of the pre-acceptance clinical waste and dangerous goods audits within the Acute and Community settings.

Assist with queries and complaints from Trust staff, contractors, the general public, and key stakeholders on waste issues.

Responsibility for Finance
  • Assist in the monitoring, recording, and querying of waste invoices and raising any necessary credit queries.
  • Raise necessary orders on Oracle, update new suppliers' forms, and ensure invoices are released for payment.
  • Ensure rebates are obtained from contractors and internal Trust sites.
  • Create and update relevant spreadsheets for financial monitoring and ERIC Returns, raising any anomalies with the Waste Manager.
  • Monitor and record waste collections, including tonnages and financial information.
  • Comply with Trust's SFIs and Local procedures.
Responsibility for Human Resources
  • Act as Line Manager of the Waste Supervisor.
  • Conduct one-to-one meetings and performance development reviews with the Waste Supervisor.
  • Work closely with the Waste Supervisor and Porters in undertaking waste duties.
  • Attend courses as directed, ensuring compliance with mandatory training.
  • Comply with Trust and Local procedures.
Responsibility for Health & Safety

Comply with the Health & Safety at Work Act 1974, fulfilling a proactive role towards the management of risk in all actions. This entails the risk assessment of all situations, taking appropriate actions, and reporting of all incidents, near misses, and hazards, and a statutory duty of care for their own personal safety and that of others who may be affected by their acts or omissions.

Responsibility for Teaching

Train groups of staff in the correct waste disposal technique.

Work Circumstances & On-Call

Expected to travel around all Acute hospital sites and Community premises.

Expected to travel to Waste Plants for meetings/audit purposes.

When conducting audits, required to open clinical waste, domestic, and offensive waste bins to ensure correct segregation.

May come into contact with anatomical waste, bodily fluids, contaminated waste.

May have to manoeuvre heavy waste bins when undertaking audits.

Work could be outside in all weather conditions when checking waste compounds.

Flexibility required to meet the needs of the service with occasional work outside core hours.

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