Business Operations Assistant

3 days ago

Southampton, Southampton, United Kingdom CEA Full time
Job Title: Finance & Business Assistant

We are seeking a highly organized and detail-oriented Finance & Business Assistant to join our team at CEA. As a key member of our operational services, you will provide administrative and financial support to our business operations.

Key Responsibilities:
  • Support the Financial Controller with sales and purchase ledger management, financial tasks, and other administrative duties.
  • Maintain and manage the supplier register and due diligence processes.
  • Responsibility for maintaining client and procurement portals.
  • Process financial support tasks, including orders, procurement, sales and purchase ledger entries, and other processes.
  • Assist with HR matters, including new starter arrangements and employee benefits administration.
  • Ensure meeting minutes and actions are issued, maintained, and stored appropriately.
  • Organize travel, meetings, conferences, and events, including research and coordination.
  • Manage office operations and oversee administrative tasks.
  • Contribute to the management and maintenance of our Integrated Management System (ISO14001, ISO9001, ISO45001), including updating systems, procedures, and records.
  • Support the auditing process for our integrated management systems and other accreditations.
Requirements:
  • Demonstrable IT skills and experience with Microsoft Office software.
  • Proficiency in administrative tasks within a business environment.
  • Experience with financial software and an understanding of sales and purchase ledger.
  • Clear, concise communication skills (written and verbal).
  • Good interpersonal skills and the ability to build effective relationships.
  • Drive to learn independently.
  • Experience with ISO 9001, ISO 14001, ISO 45001 management and maintenance.
Benefits:
  • Workplace Pension.
  • Income Protection.
  • Death in Service Cover.
  • Private Medical Insurance.
  • Enhanced Paternity / Maternity Package.
  • Flexible Working.
Location:

Hybrid Working (Southampton).

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