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Lead Administrative Officer
3 months ago
Aspris is seeking a full-time Senior Administrator to enhance our dedicated and skilled educational administration team.
Talocher School specializes in supporting young individuals aged 7 to 19 with social, emotional, and mental health challenges, including those with an ASC diagnosis. We currently accommodate 60 students, providing a nurturing and adaptable environment for those unable to engage in mainstream education due to their unique learning requirements.
Position Overview:
In the capacity of Senior Administrator, you will be responsible for ensuring the seamless operation of administrative functions within the school. This role includes overseeing the current administration and catering teams.
You and your team will handle the business administration responsibilities of the school, which encompass payroll, finance, human resources, health and safety, transportation, and fleet coordination, all with guidance from the Head Teacher and Regional Business Manager.
This position is dynamic and demanding, yet it offers an opportunity for professional growth and the satisfaction of making a significant impact on the lives of those we serve.
Key Responsibilities:
Supervise the administration and catering teams to ensure high-quality administrative services are delivered within established timelines. Guarantee the effective execution of administrative processes, prioritizing inquiries and issues appropriately. Mentor and support new or less experienced administrative personnel in their duties and procedures. Assist in the development and upkeep of specific administrative systems, such as efficient record-keeping and filing protocols. Collaborate with internal stakeholders, including site-based staff and central services functions (Finance, HR, Recruitment). Take a proactive role in the recruitment process by providing administrative support to managers, conducting pre-employment checks, and ensuring compliance with legal and regulatory standards. Maintain the accuracy, confidentiality, and security of personal files and employment records in line with Group policy and current legislation. Oversee financial and accounting administration, including invoice management, petty cash processing, transaction verification, and reconciliation in accordance with financial procedures. Manage local payroll processes, ensuring timely and accurate updates to systems. Support the Regional Business Manager with daily administrative inquiries.Ideal Candidate Profile:
Demonstrated experience in leading administrative teams and confidently managing specific processes with appropriate support. Proven ability to collaborate effectively with colleagues to meet the role's requirements and contribute positively to the administration function. Highly skilled in multitasking, with proficiency in Microsoft Office, Excel, and Word. Excellent time management and prioritization skills to handle a diverse and busy workload. A solid track record of line management experience working with children and young people. Familiarity with payroll and human resource functions. Flexibility and resilience to adapt to the evolving needs of those we support. A proactive and positive attitude. Knowledge of health and safety practices and processes.Benefits Offered:
Exclusive access to a rewards and discount program. Blue Light discount card. Flexible working arrangements. Hybrid work opportunities. Comprehensive induction program. Commitment to ongoing training and career development. Paid enhanced PVG/DBS checks. Wellbeing support services. Cycle to work scheme and additional benefits.Aspris is dedicated to safeguarding and promoting the welfare of children. All applicants must be prepared to undergo appropriate safeguarding screening, including checks with the Disclosure & Barring Service and at least two references covering the last three years, particularly from roles involving children or vulnerable adults.
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