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Trainee Academy Administrative Coordinator
3 months ago
The Opportunity
Overview of the Position...
Are you interested in contributing to an Ofsted rated 'Outstanding' Academy? Become a part of our Academy where we strive to make a significant impact by motivating our students and facilitating a Lifelong Career.
We take pride in being the first Academy in the UK to achieve ' outstanding' across all aspects of the Education Inspectors Framework since the levy.
Stoneacre Academy is on the lookout for a dedicated full-time Administrator to join our vibrant team.
You will report directly to the Group Academy Manager and Quality Assurance Manager, collaborating with fellow managers, administrators, and tutors/assessors. You will be part of a supportive and thriving department working towards common objectives.
Our Academy serves as the training division of Stoneacre Motor Group, providing exceptional specialized training programs not only for apprentices but for the entire group.
We offer an excellent working environment, top-tier training, and clear, exciting career pathways.
Are you intrigued...?
At Stoneacre, we are dedicated to fostering a diverse and inclusive workplace. Our goal is to make Stoneacre the premier place to work, recognizing that our employees are the key to our success. What can you expect from us?
- Competitive salary in the industry
- Flexible working arrangements
- A variety of training and development opportunities
- Exceptional career advancement prospects
- Contributory pension scheme
- Provided uniform
- Rewards for long service
- Incentives for customer referrals
- Employee discounts
- Access to discounts on retail, dining, travel, and more
- Wellness initiatives
- Complimentary parking
A Typical Day as a Full-Time Academy Systems Support Administrator
- Recruit apprentices for Stoneacre Motor Group, providing initial guidance to ensure they comprehend their roles and the apprenticeship journey.
- Offer comprehensive administrative support for the Academy and Technical school, ensuring compliance and adherence to processes at the highest standards.
- Foster and maintain positive working relationships with staff, learners, and key stakeholders to help the company meet its targets and objectives.
- Participate in school and college career events, providing insights and guidance to potential apprentices about their roles, career opportunities, and training plans.
- Collaborate with managers to create job advertisements that accurately reflect their requirements.
- Promote apprentice vacancies across various platforms, including social media.
- Pre-screen candidates, offering initial advice and guidance regarding their roles and ensuring they are placed in the most suitable apprenticeship programs.
- Organize and communicate effectively to ensure smooth scheduling of interviews between candidates and interviewers.
- Work with tutors and employers to coordinate suitable start dates and induction processes.
- Build strong relationships with employers to understand their recruitment and business needs.
- Follow established procedures to ensure careful selection of candidates.
- Provide comprehensive information, advice, and guidance to ensure learners receive clear direction regarding their apprenticeship, job outcomes, and career paths.
- Engage in meetings and team activities.
- Ensure all learner information is collected, entered, and stored in compliance with Data Protection regulations.
- Coordinate all initial, pre-start, induction, and start paperwork to ensure new apprentices are well-informed about their journey and that induction is completed effectively.
- Assist the Academy and team members with relevant operational and administrative tasks.
- Support the Academy in compiling and entering learner information to meet funding quality and compliance requirements.
- Aid the Group Academy Manager and Quality Assurance Manager in fulfilling internal and external audit and compliance requirements.
- Gather and analyze management information to inform the continuous improvement of programs and provide evidence of achievement of specific funding priorities.
- Report any discrepancies or missing information from learner applications or progress reviews to the Group Academy Manager and follow up with tutors/assessors as necessary.
- Coordinate all start, progress, and completion paperwork for tutors/assessors, ensuring compliance targets are met and assessors are compensated accurately and timely.
- Complete all registrations for Awarding body requirements and support functional skills tutors as needed.
About You...
- Strong organizational abilities
- Effective communication skills
- Proficient IT skills
- Professional demeanor
- Experience in the training or educational sector
- GCSE or equivalent in Maths and English (A-C)
"Stoneacre Motor Group is an Equal Opportunity employer committed to workplace diversity. We pride ourselves on fostering an inclusive work environment where our employees can thrive by being their authentic selves."
