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Procurement Specialist
3 months ago
Job Overview
We are seeking two dedicated Procurement Specialists to enhance our Procurement and Supply Chain division.
Our team is committed to delivering professional procurement services, ensuring optimal value while supporting the provision of high-quality healthcare.
Key Responsibilities
The successful candidates will operate in both clinical and non-clinical settings, responsible for acquiring a diverse range of products and services across all Trust hospital locations. This role demands a meticulous analytical mindset and strong attention to detail to effectively manage electronic requests for goods and services through the Trust's ordering system.
Responsibilities include collaborating with customers to understand their needs and engaging with suppliers to secure necessary supplies, ultimately contributing to financial efficiencies. This may involve sourcing products and obtaining competitive quotations.
Additionally, the role entails ensuring seamless electronic transactions are processed through the Trust's Purchase to Pay system.
A vital aspect of this position is to provide expert advice and guidance to staff and customers regarding the procurement of goods and services, ensuring adherence to procurement regulations.
About Us
Our mission is straightforward - Putting Patients First. We are in search of exceptional individuals who can help us realize this vision.
Worcestershire Acute Hospitals NHS Trust is a prominent acute and specialized hospital trust, delivering a variety of local acute services to Worcestershire residents and more specialized services to a broader population in Herefordshire and beyond.
Operating from three hospital sites, our workforce exceeds 7,000 dedicated professionals recognized for providing outstanding patient-centered care. You could join this esteemed team.
We are devoted to attracting the finest talent to work alongside us in achieving our Vision - collaborating to provide the best healthcare for our communities, while leading and supporting our teams to progress forward. Our core values, which we expect all staff to embody, are central to our daily operations.
Our objectives are clear:
- Optimal services for local communities
- Exceptional patient care experiences and outcomes
- Efficient resource utilization
- Outstanding personnel
We believe in continuous improvement, and our Clinical Services Strategy outlines a clear vision for our Trust, our hospitals, our services, and our role within the broader health and care system.
We take pride in our Timewise accreditation, demonstrating our commitment to flexible working as a positive employer.
Job Duties
Responsibilities include:
- Processing requisitions through the Trust's purchase to pay system to generate Purchase Orders, Standing Orders, and Call-off Orders in line with established procedures.
- Managing the onboarding of new suppliers within the purchase to pay system.
- Reviewing requisitions for compliance with local, collaborative, and national agreements.
- Ensuring requisitions align with Standing Financial Instructions and advising customers on necessary adjustments.
- Addressing notifications generated by the Trust's purchase to pay system to facilitate timely invoice payments, resolving discrepancies as needed.
- Collaborating with the Finance Department and suppliers to resolve invoice and pricing inquiries.
- Working closely with the e-procurement team to maintain the accuracy of the electronic catalogue.
- Fostering strong relationships with customers through regular communication to enhance understanding of their needs.
- Disposing of goods responsibly on behalf of Trust clients, considering value for money and environmental regulations.
- Requesting and analyzing quotations to ensure best value in all transactions, maintaining accurate records of savings achieved.
- Developing a comprehensive understanding of procurement product areas and staying informed about market trends.
- Upholding ethical standards in public business transactions and maintaining professionalism in all interactions.
- Managing incoming communications efficiently, prioritizing urgent matters.
- Processing purchase orders and handling requests for order reprints.
- Demonstrating effective time management and prioritizing workload to address urgent needs promptly.
- Assisting in training team apprentices and new staff, contributing to training materials.
- Addressing queries from customers and suppliers professionally, focusing on order processes and resolving delivery issues.
- Undertaking additional assignments as directed by the Head of Supply Chain, Head of Procurement, or Director of Procurement & Supply Chain, adapting to the unpredictable nature of urgent requests.
Qualifications
Essential
- Strong educational background.
- Proficient IT and keyboard skills.
- Computer literacy.
Desirable
- Relevant qualifications or progress towards them.
- Understanding of the NHS framework.
- Familiarity with Trust Standing Financial Instructions and procurement processes.
Skills & Knowledge
Essential
- Knowledge of the Purchase to Pay process.
- Strong interpersonal skills, with the ability to communicate, negotiate, and persuade effectively.
- Professional telephone manner and confidence in handling inquiries.
- Capability to manage multiple priorities and plan effectively.
Experience
Essential
- Proven experience in procurement and order management in compliance with legislation and policy.
- Familiarity with ordering systems.
- Experience in negotiating and confidently liaising with suppliers.
