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Financial Support Specialist

2 months ago

Southampton, Southampton, United Kingdom CEA Full time
About the Role

We are seeking a highly organized and detail-oriented Business Operations Coordinator to join our team at CEA. As a key member of our operational services, you will provide administrative and financial support to our business, ensuring the smooth day-to-day operation of our activities.

Key Responsibilities
  • Support the Financial Controller with sales and purchase ledger management, financial tasks, and other administrative duties as required.
  • Maintain and manage the supplier register and due diligence, ensuring compliance with company policies and procedures.
  • Responsibility for maintaining our client and procurement portals, ensuring accurate and up-to-date information.
  • Undertake a range of financial support processes, including processing orders, procurement of items, sales and purchase ledger entries, and other financial tasks.
  • Assist with HR matters, including arrangements and support for new starters, and the administration of employee benefits.
  • Ensure minutes and actions from meetings are issued, maintained, and stored in an appropriate manner.
  • Responsible for the organization of travel, meetings, conferences, and events, including research and coordination.
  • Office management and oversight, ensuring the efficient operation of our administrative functions.
  • Assist with the management and maintenance of our Integrated Management System (ISO14001, ISO9001, ISO45001), including updating and maintaining systems, procedures, and records.
  • Contribute to and assist with the provision of reports and updates to the Board and Leadership Team as and when required.
  • Support and assist in the auditing process for the integrated management systems, as well as any other accreditations or accolades held and maintained by CEA.
Requirements
  • Demonstratable IT skills and experience of using Microsoft Office software.
  • Proficiency in administrative tasks within a business environment.
  • Experience of using financial software and an understanding of sales and purchase ledger.
  • Clear, concise communication skills (written and verbal).
  • Good interpersonal skills, the ability to build effective relationships and influence.
  • Drive to learn independently.
  • Experience of, or support of, ISO 9001, ISO 14001, ISO 45001 management and maintenance.
Desirable Qualifications
  • Experience of using Xero Accounting Software.
  • Experience of personnel administration.
  • Previous experience of office management/administration.
  • Experience in the renewables industry or other consultancy environment.
Salary and Benefits

£20k - £28k (dependent on experience)

Workplace Pension

Income Protection

Death in Service Cover

Private Medical Insurance

Enhanced Paternity / Maternity Package

Flexible Working