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Administrative Support Specialist

2 months ago

Marlow, United Kingdom Whistl Full time
About the Role

We are seeking a highly organized and detail-oriented Facilities Office Administrator to join our team at Whistl. As a key member of our Facilities Management & Property team, you will play a crucial role in ensuring the smooth operation of our Marlow office.

Key Responsibilities
  • Facilities Management: Oversee the day-to-day operations of our Marlow office, ensuring a safe and comfortable working environment for our employees and visitors.
  • Administrative Support: Provide support to the Regional Facilities Managers with audit documentation, as well as being responsible for the internal and external Marlow audit process.
  • Communication: Communicate with the office-based team via informative emails to circulate through the Head Office when notifications are required in line with the company communications policies.
  • Project Support: Provide ongoing project support for the Facilities Management & Property team across small works and major projects.
  • Reporting: Co-ordinate monthly reports and quarterly meetings with key suppliers for ongoing performance updates into the business alongside our Supplier Relationship Manager.
Requirements
  • Professionalism: Act in a professional and courteous manner when dealing with both internal and external customers.
  • Communication Skills: Have good communication skills (both verbal and written) - confident in dealing with colleagues and internal/external customers at all levels.
  • Facilities Management Experience: Have facilities management experience, ideally in a logistics or industrial environment.
  • Technical Skills: Have a good understanding and experience using the Microsoft Office suite.
About Us

We are the UK's leading delivery management company, providing efficient, high-quality, and competitively priced services across business mail, parcels, fulfilment, and doordrop media both in the UK and internationally. We distribute over 4 billion items annually and are market leaders in Downstream Access Mail (DSA) services, handling over 50% of bulk business mail in the UK.

We are a family of uniquely different people with strengths in the areas we work in, and we always have the opportunity to be curious to enhance ourselves. We are a disability confident employer and embrace Well Being, EDI, and ESG to make ourselves and our environment the best it can be.