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Lead Personal Assistant

3 months ago

Oxford, Oxfordshire, United Kingdom Tiger Recruitment Full time
KEY RESPONSIBILITIES:
  • Overseeing the management of meeting requests, prioritizing tasks, and adapting to frequent changes.
  • Comprehensive management of executive schedules.
  • Awareness of coordinating across various time zones (Europe, China, USA).
  • Issuing meeting requests on behalf of team members.
  • Arranging meeting spaces and organizing refreshments as necessary.
  • Coordinating departmental conferences and events.
  • Assisting with presentation and meeting materials; proficient in PowerPoint.
  • Managing all travel logistics and arrangements.
  • Processing expense reports.
  • Overseeing inbox management.
  • Taking phone messages and responding to inquiries in a timely manner.
  • Engaging confidently with senior stakeholders.
  • Handling sensitive information with utmost discretion.
  • Collaborating with the HR team to facilitate recruitment, onboarding, and personnel processes.
  • Supporting the planning and execution of events.


BACKGROUND & SKILLS:
  • Demonstrated experience as a Personal Assistant at a senior management level within a fast-paced, dynamic setting.
  • Experience in luxury or retail sectors is advantageous but not mandatory.
  • A confident communicator who excels in a high-energy environment.
  • Ability to prioritize and manage multiple tasks effectively.
  • Proficient in Microsoft Office Suite.
  • Exceptional organizational skills.


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