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Office Operations Coordinator

2 months ago

Watford, Hertfordshire, United Kingdom Smart 10 ltd Full time
Job Title: Administrative Manager

Job Summary:

We are seeking an experienced and proactive Administrative Manager to join our team at Smart 10 Ltd. As an Administrative Manager, you will be responsible for providing administrative support to our office operations, ensuring the smooth day-to-day running of our business.

Key Responsibilities:
  • Client and Sales Support:
    • Answer telephone calls and manage client inquiries with professionalism.
    • Assist sales teams by preparing quotations and tender documents.
  • Administrative Duties:
    • Process purchase orders accurately and efficiently.
    • Support credit control by assisting with invoicing and payment follow-ups.
    • Take minutes during meetings and ensure they are distributed in a timely manner.
    • Help manage administrative tasks related to our business operations.
  • Office Management:
    • Ensure all office supplies, including tea, coffee, and photocopy paper, are well-stocked.
    • Purchase necessary office supplies and general housekeeping items.
    • Order branded merchandise and uniforms for our teams.
    • Organise transportation, including travel arrangements, for staff as needed.

Requirements:

  • Previous experience in office management or a similar administrative role.
  • Strong organisational and multitasking skills.
  • Excellent communication skills, both verbal and written.
  • Proficiency in Microsoft Office Suite and general office software.
  • Ability to work independently and manage multiple tasks simultaneously.
  • Experience with business operations is a plus.