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Healthcare Administrative Coordinator
2 months ago
Job Overview
An excellent opportunity has emerged for a motivated and versatile Band 3 Healthcare Administrative Coordinator to join our team on a part-time basis, working 20 hours weekly.
The successful candidate will possess strong communication abilities, demonstrate autonomy in their work, effectively prioritize tasks, and be a collaborative team member. A readiness to adapt to changes is essential to ensure the smooth operation of our services under the guidance of the Clinical Support Services Officer.
As the primary point of contact for clients and staff, your responsibilities will include:
- Handling incoming calls and directing them to the appropriate personnel or taking messages as necessary.
- Welcoming visitors to the facility.
- Managing supply orders and monitoring stock levels.
- Receiving, unpacking, and organizing all stock and requisitions.
- Acting as the liaison for maintenance requests with the Estates Department and external service providers.
- Reporting issues to relevant parties and ensuring they are resolved.
- Providing coverage across various sites as needed during staff absences.
About Our Organization
Working in community healthcare offers a unique experience within the NHS, focusing on personalized care that supports individuals in maintaining their independence. Our organization prides itself on fostering a family-like atmosphere, where the well-being of our staff translates into exceptional service delivery.
In recognition of our commitment to employee satisfaction, we have received accolades such as 'Best Place to Work for Employee Satisfaction' and have consistently ranked highly in national surveys regarding staff engagement and quality of care.
Qualifications and Experience
Essential:
- Minimum of GCSE level education or equivalent.
- Proficient in Microsoft Office applications including Word, Excel, and Outlook.
- Experience in an administrative role with computerized data systems.
- Demonstrated ability to work effectively within a team.
Desirable:
- Familiarity with NHS database systems.
- Experience in a public sector environment.
Skills Required
Essential:
- Strong IT skills, particularly in Windows applications.
- Excellent written and verbal communication skills.
- Commitment to the organization's values of Care, Respect, and Communication.
- Outstanding time management and organizational skills.
- Able to thrive in a multidisciplinary environment.
Desirable:
- Competence in accurate typing.
Personal Attributes
Essential:
- Exceptional interpersonal skills.
- Ability to handle confidential matters with discretion.
- Capability to work under pressure and meet deadlines.
- Proactive and able to work independently.
- Team-oriented with a focus on collaboration.
- Willingness to learn and develop new skills.
