Administrative Support Specialist

2 months ago

Woking, Surrey, United Kingdom Asahi Europe & International Full time

Job Summary

Asahi Europe & International is seeking an experienced Administrative Support Specialist to provide high-level administrative support to our Office Management Team. The successful candidate will be responsible for providing clerical assistance, managing calendars, and coordinating travel arrangements.

Key Responsibilities

  • Provide administrative support to the Office Management Team, including managing calendars, preparing documents, and making travel arrangements.
  • Coordinate travel itineraries, book flights and hotels, and manage travel expenses.
  • Assist with presentations and reports, including preparing materials and coordinating logistics.
  • Provide clerical assistance to senior managers, including preparing business travel claims and expense reports.
  • Manage documents and records, including processing purchase orders and goods receipts.
  • Drive communication between the travel agency and AEI travellers, and set up and control SLAs with the travel agency.
  • Perform regular trainings for travel booking and assess the hotels on the market, proposing improvements for the cities and hotels in the Preferred Hotels List.
  • Promote professional behavior in the workplace, keep all information confidential, and ensure that outputs are prioritized and completed according to customer requirements.

Qualification Criteria

  • Secondary school education as minimum.
  • Relevant knowledge and experience in the Assistants role and of administration duties.
  • Travel Management experience is an advantage.
  • Proficiency in English.
  • Strong organizational skills.
  • Good PC knowledge (MS office, Concur).
  • Minimum 3 years' experience in an international company.
  • Driving license B is an advantage.

Benefits

  • 5 - 10% Annual bonus.
  • Beer Allowance.
  • Subsidised on-site Cafe.
  • Industry-leading pension contribution.
  • Private Healthcare.
  • Life Assurance.
  • Private Dental insurance.
  • 25 days holiday with option to purchase 5 extra days.
  • Flexible Working.

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