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Junior Doctor Coordinator

2 months ago


Nottingham, Nottingham, United Kingdom Nottingham University Hospitals NHS Trusts Full time
Job Summary

We are seeking a highly organized and detail-oriented individual to join our team as a Junior Doctor Coordinator. This role is responsible for maintaining accurate and up-to-date records, ensuring compliance with information governance requirements, and providing administrative support to junior doctors.

Key Responsibilities
  • Maintain a comprehensive contact list for all junior doctors, including preferred email addresses and contact numbers.
  • Act as the focal point for junior doctors to request, authorize, and record annual, study, and sick leave in accordance with Trust policies and procedures.
  • Ensure all doctors are able to take their entitled annual and study leave without compromising safe staffing levels.
  • Provide assistance and support to junior doctors who wish to swap shifts to take leave, ensuring compliance before the swap is agreed.
  • Build and populate rotas that ensure minimum staffing at all times and an appropriate skill mix.
  • Liaise with consultants and specialty management to ensure changes to bed numbers, demand, patient acuity, and complexity are reflected in agreed minimum staffing levels.
  • Ensure rotas are cost-efficient and compliant with all current requirements, including the New Deal, EWTD, and Junior Doctors contract.
  • Build rotas for part-time doctors that balance their educational and personal needs with the needs of the service.
  • Ensure rotas are published to doctors and intranet pages to meet deadlines as per the Junior Doctor Contract.
  • Work closely with colleagues in Medical Workforce and Recruitment to create and populate work schedules for trainees.
  • Ensure live rotas accurately reflect current available staff, with any changes promptly communicated to key staff.
  • Liaise with colleagues to discuss urgent shortfalls in staffing and identify upcoming gaps to allow cover to be found.
  • Assist and support new starters as required, including arranging shadowing for doctors with no previous UK experience.
  • Develop and maintain a good working knowledge of the 2016 Junior Doctors Terms and Conditions.
  • Provide basic advice on Trust HR policies and procedures, including supplying appropriate paperwork to doctors.