Administrative Assistant

2 days ago


Poole, Poole, United Kingdom Hays Specialist Recruitment Limited Full time
Main Purpose of Job:

To provide high-quality administrative support to the Contract Managers, Site Staff, and colleagues, ensuring the smooth operation of contracts and projects.

Key Responsibilities:
  • Collaborate with Contract Managers to ensure timely and accurate administration of contracts.
  • Assist with project-related administration, including obtaining quotes from suppliers and placing orders.
  • Manage procurement schedules, ensuring compliance with company policies.
  • Develop and maintain health and safety files, risk assessments, and method statements.
  • Produce and update operation and maintenance manuals, ensuring certificates are registered with the relevant authorities.
  • Handle incoming pre-qualification questionnaires and maintain approved status with clients.
  • Manage the sub-contractor database, ensuring supplier insurances are up-to-date.
  • Provide administrative support to the Directors and Administration Team Leader.
  • Liaise with the design team to ensure seamless project execution.
  • Maintain office systems, including data management, databases, spreadsheets, and filing.
Requirements:
  • Ability to work under pressure, meeting tight deadlines and prioritizing tasks.
  • Excellent telephone manner and communication skills.
  • Proficiency in Microsoft Office, including Word and Excel.
  • Willingness to learn and adapt to new processes.
  • Industry experience is beneficial but not essential.
  • DBS checks may be required.
Working Conditions:

This is a full-time, office-based role, Monday to Friday, 8am to 5pm (4pm Friday), with parking on site.

Competitive salary: £24,000 - £25,000.

Generous annual leave and bank holiday entitlement.

Other great benefits.

Newly refurbished offices.



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