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Financial Operations Specialist
2 months ago
Job Summary
We are seeking an exceptional Financial Operations Specialist to join our high-performing team at Activity Alliance. As a key member of our finance function, you will play a crucial role in maintaining processes and systems to ensure the smooth running of our financial operations.
Key Responsibilities
- Maintain accurate and up-to-date financial records on Excel and Sage 50 accounting, including the input and coding of purchase invoices and orders, sales invoices, and bank transactions.
- Raise and issue sales invoices, follow up on outstanding invoices, and resolve any issues where necessary.
- Liaise with suppliers and creditors to maintain relationships and manage cash flow.
- Check and reconcile purchase invoices for payment, investigate and resolve any issues.
- Prepare the weekly payment run for approval and draft payment on our online banking.
- Manage the purchase order process, ensuring compliance with our policy.
- Complete regular bank, petty cash, and credit card reconciliations.
- Maintain the fixed asset register.
- Support the preparation for the annual audit, including fixed asset records.
- Train colleagues on finance procedures and protocols, and advise on finance queries.
- Liaise with staff and volunteers to process expense claims accurately and timely.
- Field and respond to finance enquiries and switchboard.
- Support the Finance Manager in reporting back on budget-to-budget holders.
- Analyse donations to ensure accurate income allocation and consider Gift Aid submissions.
- Set and manage the office stationery budget and manage office stationery.
- Support departments in providing detailed financial analysis work to aid their work.
- Manage car hires, train booking requests, credit card and staff expenses reconciliations.
- Support our Trustees in booking travel and hotel stays.
- Support and attend events, including bookings for internal and external activities.
Benefits
- 26.5 days of annual leave, including birthday leave, plus bank holidays.
- Hybrid working.
- Time off in lieu.
- A contributory pension scheme.
- Childcare vouchers.
- Cycle to work scheme.
- Eye care.
- Employee engagement initiatives.
- Access to Employee Assistance Programme.
- Menopause policy.
- Enhanced sickness pay.
- Group Income Protection.
- Death in service package.
- Training and development opportunities.
