Event Coordinator

4 weeks ago

Manchester, United Kingdom Selfridges Full time

About the Role

We are seeking an experienced Event Coordinator to join our team at Selfridges. As an Event Coordinator, you will play a key role in supporting the delivery of exclusive events and experiences that exceed our customers' expectations.

Key Responsibilities

  • Support the Category Experiences Team to create innovative events and experiences that deliver against key business priorities.
  • Curate, develop, and deliver strategic communications, events, and experiences for Selfridges customers.
  • Work as part of a team to support and deliver events and activities to an exceptionally high standard.
  • Track and document experiences, including RSVPs, attendance, feedback, successes, and learnings.
  • Brief event communications that support newsletter creation and delivery.
  • Costing and project budgeting by raising and tracking POs and invoices and following through to budget reconciliation.
  • Communicate projects to relevant stakeholders, creating project packs to critical paths and briefing documents, developing agendas and timelines.
  • Develop and maintain a robust network of strong working relationships across the business and externally, including partners and suppliers.
  • Develop and maintain regular meetings coordinating between the wider Membership & Experiences Team and the Buying & Merchandising team to ensure streamlined communication and workflow.
  • Negotiate with vendors and create contracts and agreements with the in-house legal team.
  • Ensure that all reporting is up to date for internal stakeholders, including post-event wash-ups.
  • Support the team on research and presenting materials for projects.
  • Ensure all events meet Health and Safety, Security standards as well as GDPR and data security.
  • Brief in Graphics and Creative in a timely manner for events collateral and builds.
  • Support and deliver events on live days and build up with physical setup, staff management, hosting, and production.
  • Client liaison for the duration of projects.

About You

  • Experience in events, including production and communications, required (preferably in luxury retail).
  • Great and natural ability to network, develop internal/external contacts, and working relationships across a diverse range of functions.
  • Excellent communication skills.
  • Excellent written and presentation skills.
  • Excellent planning and organisational skills.
  • Excellent budget management.
  • Strong time management in a fast-paced and multi-faceted environment.
  • Strong understanding of VIP customers.
  • Enthusiasm and passion to deliver innovative, creative, and exciting projects.
  • Microsoft Office/Powerpoint/Excel/Word.
  • Able to communicate clearly and efficiently with people at all levels in a variety of functions.
  • Organised and able to work on multiple projects simultaneously.
  • Able to work quickly and accurately.
  • Able to think on feet and be reactive.

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